Utrecht University participates in the Erasmus+ programme and holds an Erasmus+ Charter for Higher Education.

Here you can find the information for a mobility grant under the Erasmus+ Programma for your studies exchange at one of the partner universities. The grant is a contribution to cover additional travel and living costs abroad. 

Students going on exchange with a start date before 1 September 2021 or at UK destinations in 2021-2022, will be processed under the previous Erasmus+ programme (Call 2020). All students going on exchange in semester 1 of academic year 2021-2022 have been informed by e-mail about the application procedure and respective deadlines. Please contact us at erasmus@uu.nl in case you have not received any information.

Application in Osiris for Erasmus+ grants for the academic year 2021-2022 (start after 1st of September and not an UK destination) is not yet possible.  In August the information in the sections below will be updated and Osiris will be prepared for 2021-2022 grant applications. Application in Osiris will be possible from 17th of August 2021

In order to qualify for a grant, you must at least:

  • be registered in a study programme at bachelor or masters level, or for a supplementary/doctorate programme, which culminates with a diploma from a recognised institution of higher education (pre-master not applicable);
  • have successfully completed a first year of higher education studies and started the second year;
  • register for and complete* a full-time study/work load at the receiving institution/enterprise;
  • be physically present at the receiving university and undertake your exchange abroad in another country than your current country of residence or The Netherlands.
for studies
  • a minimum of 22.5 ECTS per semester
  • a minimum of 15 ECTS in case of a trimester system (max 3 months grant!)

 *for studies complete means attending courses and take exams or other forms of assessments.

  • minimum duration is 2 months

Programme criteria

  • each Erasmus+ grantee must undertake an online language assessment both before and at the end of the mobility period in order to monitor progress in language competences,  if the language of instruction (studies) or communication (traineeship) is Bulgarian, Croatian, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hungarian, Italian, Polish, Portuguese, Romanian, Slovak, Spanish or Swedish. Exceptions are made for native speakers in the language.

Restrictions

  • under Erasmus+ the same student may receive grants for mobility periods totalling up to 12 months maximum in each cycle of study (bachelor, master, PhD), irrespective of the number and type of mobility activities. 

The grant amounts per month have been determined by the National Agency Erasmus+. In the table below you will find the amounts per study/traineeship month for each of the three country groups.

Prior to departure (if possible) you will receive 80% of the total grant amount: the monthly amount for each full month abroad plus 1/30 of the stated amount for each additional day. 

 

 for studies

Group 1 - Programme countries with higher living costs
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden
€ 360
Group 2 - Programme countries with medium living costs
Austria, Belgium, Cyprus,  France, Germany, Greece, Italy, Malta, Portugal, Spain 
€ 300
Group 3 - Programme countries with lower living costs
Bulgaria, Croatia,Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey
€ 240

Special needs grant: students for whom it is impossible to study abroad without additional support, due to any (diagnosed) health-related condition, can apply for extra financial assistance. Please contact erasmus{at}uu.nl for application procedures and conditions. 

Grant application studies step-by-step
 

  1. Download the Learning agreement for Studies 2020-2021 (UK destinations and start beforte 1st of September 2021)
    Download the Learning agreement for Studies 2021-2022 (start after 1st of September 2021) 

  2. Complete the Learning agreement - general part and BEFORE THE MOBILITY- accurately.

    Table A: state course selection (and if applicable, thesis/research) at university abroad
    Table B: state which part(s) of your UU study progamme will be replaced by the courses abroad or whether the courses are additional to your programme. Read End note 6 in the Learning agreement itself for details!

    Have the Learning agreement signed by your (faculty) exchange coordinator, your UU study advisor or tutor for the Sending institution. Have the Receiving institution sign their part. Digital and scanned signatures are allowed, if necessary you can arrange all per e-mail.

    If you have a completely signed Learning agreement prepared for the application to the partner university you can use this instead, but ONLY if it includes all information as asked for in the UU Learning agreement format. The document and grant application can be rejected if it does not meet our criteria.

  3. Have your IBAN (International Bank Account Number) ready. You can find this number on your bank card or at your (online) bank statement. You MUST enter your IBAN in the online application, we cannot disburse an Erasmus+ grant without your IBAN! We prefer to transfer the grant to a Dutch bank account, payments to foreign bank account take more time and require more bank details.

  4. With your IBAN at hand and the Learning agreement Studies well prepared, you can start your online grant application in OSIRIS Student. Go to the Stay Abroad (Buitenland) section in OSIRIS and you will find the Grant option behind your Exchange request.
    Note: all uploads in OSIRIS have to be in a commonly used format (.docx, .pdf, .jpeg). ZIP files cannot be opened. 

  5. Find the time to read the Erasmus+ STUDIES timeline and instructions, which you will receive with the Conditional grant award. It will guide you through the Erasmus+ process and help you to keep (!) your Erasmus+ grant. For each stage in the procedure a new question or upload option will be opened in Osiris.

  6. Take the (first) online language test as soon as you receive the invitation by e-mail, before the start of your exchange period (if still possible). Read more on the mandatory language assessment under Programme criteria and in the Erasmus+ STUDIES timeline and instructions (see 5. above).

Application deadline

DEADLINE

For all Erasmus+ grant for studies applications

ideally at least 6 weeks prior to departure

Start before 1st of September 2021 latest 5th of September 2021 
Semester 1 or Full Year students with a start after 1st of September 2021  latest 5th of October 2021 
Start after 1st of October 2021  6 weeks prior departure and latest 15th of March 2022

After exchange deadlines

GENERAL

DEADLINES for upload(s) in Osiris 

if your stay abroad ends before 1 February 2022 

1 March 2022 

if your stay abroad ends 1 February 2022 or later

1 July 2022

EXCEPTIONS

DEADLINES for upload(s) in Osiris 

if your stay abroad ends after 1 July 2022

contact the Erasmus Office for a personal deadline 

 

Your Erasmus+ grant has been awarded conditionally and will only be final after uploading and submitting the required report documents and assessments before the published deadlines.

The Timeline and instructions will guide you through all steps you must take to have your Erasmus+ grant awarded definitively. The document Erasmus+ STUDIES  has been sent to you by e-mail and can be found here as well, for reference.

Timeline and instructions

Erasmus+ STUDIES

  • Please read the instructions carefully.
  • Check the various deadlines.
  • Be aware that some requirements are online reports or assessments, for which you will receive the invitation, link and deadline directly from the European Commission by e-mail.
  • UU formats for the other obligatory report documents can be found below. Do NOT use other formats!

Report documents STUDIES 

Certificate of attendance - Studies 
UU Report Erasmus+