All University College Utrecht students are required to make a deposit towards repair costs of any unreasonable damage which may occur to their room/unit or other property during their stay on campus. This is to safeguard fairness in the event of collective responsibility, and ensure that the minority of residents who actually cause damage can be held individually accountable without impacting others. The deposit amount is €350 for degree students and €200 for exchange students starting in Fall 2023.
The housing deposit is not intended for standard maintenance costs, and the landlord is expected to cover any reasonable ‘wear and tear’ to property, or items which need replacing due to their age.
In the event of deposits being withheld, there will always be a chance for discussion, which may include students, the Landlord, Housemaster, Student Life Officer, and others.
Each resident’s deposit balance will be returned after the student has graduated and handed in all keys and the XS card to the buildings. All students (including students leaving campus in December) will get their deposit’s balance back after the summer, after all units have been checked and all deposits have been processed in September and October.
Unfortunately there has been a significant delay in handling all deposit refunds and damages from summer 2022 due to various reasons. We are working on processing these in the coming months and apologize for any inconvenience this may cause. The Managing Director has recently sent an email to all students involved. If you object to damages in your room or unit in Fall 2021 and/ or spring 2022, please fill out the appropriate form before 31st March 2023. This link can be found in the email.
The housing deposit is not reimbursed to new students who move to campus before the start of their studies but subsequently withdraw and terminate their enrolment before 1 September.
Procedure for refunding the deposit
If, after the final check, the damage exceeds your deposit amount, you will be charged for the remainder. If there is no damage, or if the damage amounts to less than your deposit, please fill out this form.
Please note that reimbursement of the housing deposit needs to be filed within one academic year after graduation or leaving University College Utrecht. After one year any remaining credit will be transferred to the University College Utrecht Scholarship fund.