Document requests for University College Utrecht (Liberal Arts and Sciences) students

Proof of residence: When you registered your address at the municipality of Utrecht, you should have received a proof of residence automatically. Should you have lost this document, you can request a new copy from Utrecht Municipality.

Proof of enrolment in the Bachelor's degree of University College Utrecht's 'Liberal Arts and Sciences' programme at Utrecht University can be downloaded from OSIRIS Student. You can also download this for prior years of enrolment. If you have further specific questions about this, please contact UU's Student Services. 

Proof of payment of tuition fees can be obtained through OSIRIS Student, from the link on the Student Services page.

List of grades: Via OSIRIS Student -> Progress, you can download a Transcript of Records and your Study Progress Overview, which also includes your current course enrolments. When you are applying to an exchange destination or a master's programme you can use this list. When you are asked for an official list of grades (signed and stamped) please use the document request form as indicated below. 

English as language of instruction is stated on the official transcript, the preliminary list of grades, the expected graduation/declaration of graduation statements and the International Diploma Supplement issued with the diploma. 

(Preliminary) transcripts/graduation declarations (current UCU students only): If you are asked for a stamped declaration, please submit your request for a particular document (Semester list of grades/Preliminary Transcript, Expected to Graduate or Graduation Declaration) with the Document request form. Otherwise you may use the Study Progress Overview as indicated above.

NOTE: Before submitting the request, please check in Osiris that all the grades you need on your transcript are entered. Your preliminary transcript will only show what you can see on your grade list - otherwise wait before you submit the request until the grades are listed. 

OUTGOING EXCHANGE STUDENTS:
Outgoing UCU exchange students will receive a grade transcript from the International Office in time for the application to your particular host institution, you do not need to request this. 

INCOMING EXCHANGE STUDENTS:
Incoming exchange students receive their transcript from UCU automatically - you do not need to request it. The UCU International Office will send this to you after all your grades have been processed. 

ALUMNI OF UNIVERSITY COLLEGE UTRECHT (Liberal Arts and Sciences):

  • For an official (free) extract of your diploma please go to the DUO website.
  • Diplomas can only be issued once. When you graduated you were provided with your original diploma and transcript, and digital copies of both. If you have lost your original diploma and/or transcript, we can provide you with a (digital) copy if we have this on record still, for an administrative fee of 25 euros. Please contact UCU.registrar@uu.nl to request the payment link. 
  • If you would like a certified copy of your diploma or transcript you may bring your original document(s) to UCU Reception, or Utrecht University's Student Services who can authenticate a photocopy of your own original document. This can be done free of charge. You can also email a high resolution copy of your diploma and/or transcript to the Registrar's Office for authentication; we can forward the documents to a third party with your permission, if required. 
  • Please note: a certified copy is always on paper (hard copy), with a 'wet ink' stamp and signature. If you can submit your documents digitally to a third party, a certified copy is not needed. Any notary office can also provide a certified copy of your documents (usually for a fee). 
  • For full course outlines from previous years, please visit the Utrecht University course catalogue. You can find all UU/UCU course outlines there from multiple years back until now, and download these as pdf. Course descriptions for courses dating back further in time are no longer available. 
  • Document requests usually take up to one week to process.