How and when to apply?
In order to apply for exchange, you will need to include the following documents in your Osiris application:
- UCU study abroad study plan
- Motivation letter
- UCU Financial plan
Your UCU study abroad study plan needs to be approved by your tutor. First draft a concept plan, and then discuss with your tutor whether it is feasible. After your plan has been discussed and approved by your tutor, you have to submit the UCU Study Abroad plan through this online form (available from November 1st) and also complete the application process in Osiris ((available from November 1st). The application instructions can be found here.
Placement
In the past we have been able to place all students with our own partner universities and on their first preference. However, we cannot guarantee this in the future.
Exchange course catalogue
We understand that you might be looking for some clarity about the course conversion and specifically, the level of courses. To help guide you, you can use the catalogue with over 1000 courses taken abroad by former UCU students who went on exchange. This is a list that will be updated yearly and this version contains all results till academic year 21-22. See the catalogue here.
When to apply
You can start collecting/preparing the necessary documents from now on and submit the required documents through the online form (available from November 1st) and complete the Osiris application between November 1st and December 1st! Plan your appointment with your tutor before the deadline to ensure a timely application.
Cancellation
In case of cancellation, contact the UCU International Office. If you cancel before 1st April (for Fall exchange) or 1st September (for following Spring semester exchange), there are no costs involved. After these dates, cancellation are only possible in extenuating circumstances as your spot at UCU will be given away to an incoming exchange student. You will also be required to pay a cancellation fee is €200. If you decide to re-apply for exchange in an alternative semester, your placement depends on the availability of spots.