How and when to apply?
In order to apply for exchange, you will need to include the following documents in your Osiris application:
Your UCU study abroad plan needs to be discussed with and approved by your tutor. You then submit it through this online form (available from 1 November. Please use Chrome as it may not work well in another browser) and also complete the application process in Osiris (submission deadline 1 December). The application instructions can be found here.
Important: Please use the UCU form (via Chrome) - and not the UU template that you will find in the Osiris application process. The UCU form is tailored to the UCU programme and will go to your tutor, and then the UCU International Office, directly. Even if you apply for only UU destinations, upload the UCU form in Osiris - your destination preferences will be considered by both UCU and UU, as per your input.
We are usually able to place all students with our own partner universities at one of their top 3 preferences. We cannot always guarantee this as it is subject to the number of applications per destination.
Exchange course catalogue
We understand that you might be looking for some clarity about the course conversion and specifically, the level of courses. To help guide you, you can use the catalogue with over a thousand courses taken by former UCU students who went on exchange. See the catalogue here.
When to apply
You can start collecting/preparing the necessary documents from now on and submit the required documents through the online form (available from November 1st) and complete the Osiris application between November 1st and December 1st. Plan your appointment with your tutor before the deadline to make sure you can meet the deadline.
In case you want to cancel your exchange, contact the UCU International Office. If you cancel before 1 April (for a Fall exchange) or 1 September (for a Spring semester exchange), there are no costs involved. After these dates, cancellation is only possible in case of extenuating circumstances, as your exchange place can no longer be granted to anyone else, and your place at UCU will have been given away to an incoming exchange student. You will also be required to pay a cancellation fee of €200. If you decide to re-apply for exchange in an alternative semester, your placement depends on the availability of spaces.