In order to graduate you must go through the following steps:
You can graduate and receive a diploma if you meet all the following requirements:
- You must meet all the requirements of the examination syllabus (of both years in the Master’s programme).
- All results obtained must be processed in Osiris*.
- You must be registered at Utrecht University.
* Keep an eye on Osiris-Student after obtaining your latest results. If a result has not yet been registered in Osiris after ten working days, please contact the teacher who should submit the result.
Please contact the Student Desk Faculty of Science (STIP) if the result of a course or of the thesis is under the heading ‘Results - Other (these results are not part of this examination syllabus)’. As long as that result is there, the study programme progress overview will not be correct and you will not be included in the selection of students to receive the graduation message.
An incomplete examination portfolio will not be taken into consideration and leads to postponement of your graduation. This may also lead to having to pay an additional month of tuition fees!
If you meet all the conditions above, you will receive the ‘Graduation Educational Master’ message from the GST Graduation Office on behalf of the Examination Board, in the middle or at the end of the month. Keep a close eye on your student mail account.
This e-mail contains a request to fill in and return the graduation form within two weeks, indicating whether you wish to:
- graduate, and would like to attend the graduation ceremony or would prefer to collect your diploma at the desk of the Student Information Point (see also step 4);
- apply for postponement at the Board of Examiners.
PLEASE NOTE: Do not terminate your enrolment before you have received your graduation mail!
PLEASE NOTE: If you do not respond (within two weeks), then we will not be expecting you at the graduation ceremony. The GST Graduation Office will then let you graduate and you will receive an email stating when you can pick up the diploma at the STIP desk.
If you respond within two weeks, indicating that you want to graduate, you will receive a confirmation by email from Graduation Office GST. This will indicate the exam date and the date on which the diploma will be awarded or available for collection.
Assessment of the examination portfolio is part of the final examination. The exam date will be considered the last working day of the month in which the GST Graduation Office determines on behalf of the Examination Board that the student has met the requirements of the examination syllabus (please see the Education and Examination Regulations).
The rules for the determining the examination dates are part of the Education and Examination Regulations. The Education and Examination Regulations are reviewed annually and apply to all students enrolled in the programme. If the Education and Examination Regulations are amended, the new regulations apply to everyone. Therefore, if you graduate in 2019-2020, the regulations of the 2019-2020 EER will apply.
No graduation mail?
If you have not received a graduation mail by 04:00 pm on the last working day of the month and you think that you should be allowed to graduate, you should contact the Graduation Office via firstname.lastname@example.org.
Terminate your enrolment as a student via Studielink. Do not terminate your enrolment until you receive the ‘Graduation Educational Master’ message from the GST Graduation Office.
PLEASE NOTE: We cannot let you graduate if you are not enrolled, so make sure you do not terminate your enrolment too early. You can only re-enrol from 1 September or thereafter only with explicit authorisation from your programme.
You should terminate your enrolment in Studielink before the end of the month. It is not possible to do this with retroactive effect. You should therefore keep a close eye on when the last result was registered in OSIRIS and when you receive your graduation e-mail. If you receive the ‘Graduation Educational Master’ message, you can terminate your enrolment. You do not have to wait till you receive a confirmation with your exam date from the Graduation Office GST. Tuition fees will not be refunded if you terminate enrolment on 1 July or 1 August.
Attend a graduation ceremony
You will be issued with a diploma to show that you have successfully finished your degree programme. You can choose to attend the graduation ceremony. An invitation with more detailed information about the graduation ceremony will be sent to your student e-mail account no later than two weeks before the actual ceremony.
PLEASE NOTE: You can only attend the graduation ceremony if you have responded to your graduation e-mail within two weeks.
See the graduation ceremonies overview (pdf) for the dates, locations and times of the graduation ceremonies. PLEASE NOTE: Because of the corona virus, the 15 April graduation ceremony has been cancelled and postponed indefinitely.
Collect your diploma
You can also opt to collect your diploma from the Study Information Point (STIP] ). Make sure that you take valid identification with you when you collect your diploma.
See the collection dates for 2019-2020 (pdf).
With your diploma, an International Diploma Supplement (IDS) is included. This supplement lists your Grading Table.
The result of your programme can be qualified with the distinction 'with honours' (cum laude) if you satisfy certain requirements. Please check the 2019-2020 Education and Examination Regulations (art. 6.2) for the 2019-2020 cum laude requirements.
In certain cases, you can apply for postponement of graduation. The conditions are laid down in the 2019-2020 Education and Examination Regulations.
The Board of Examiners assesses whether you are eligible for postponement of graduation. Within two weeks after you have received your graduation e-mail you should submit a written request to the Board of Examiners. When submitting your request, you must indicate when you wish to obtain your diploma. Submit your request by mail (email@example.com) or by post.
Board of Examiners GST address
Faculty of Social and Behavioural Sciences
Study Information Point Attn. the Board of Examiners GST
3584 CH, Utrecht
Evaluation of your request
If you submit your request for an extension before the deadline, there are two possibilities:
- If your request is granted, you will receive a new graduation date. Two weeks before this date expires you'll receive a new graduation mail, after which the normal procedure (steps 1 to 4) applies.
- If it's rejected, you will graduate as planned.
If you have taken an educational master in science subjects you will receive the Master of Science degree (MSc). In the Netherlands, you can also use the title drs. Contractors receive a certificate of competence (and therefore no diploma). This certificate certifies that the student meets the competence requirements of the completed programme.
What to consider when you are (soon to be) graduating
When you are about to graduate, there are a few things you have to keep in mind:
If you have a DigiD and graduated after 1995, you can obtain certification of your graduation directly from the DUO diploma registry (only available in Dutch). If you don’t have a DigiD, or if you graduated before 1995, you can request certification of your graduation via this online form. Read more about verification of education.
Do you want to keep contact with alumni of Utrecht University?
Declaration of graduation
If you graduate at the beginning of the month and (urgently) need a declaration of graduation, you can request one by a request in OSIRIS Case. Please log in OSIRIS Student and go to tab ‘Cases’, select ‘My cases’. Select the button ‘Start case’ and start the case ‘FSBS & GST - Request declaration of graduation’. The Graduation Office will then generate a declaration of graduation as soon as possible.
Please note: due to the effects of the corona virus, it is currently not possible to receive your declaration in hard copy. It remains possible to recieve a digital declaration.
Do you have any further questions about the graduation procedure? Or have you already checked that your results are in Osiris, but you have not received a message that you can graduate? In this case you can contact the GST Graduation Office: firstname.lastname@example.org. For course-specific questions, you can contact the programme itself: email@example.com.