Final assessment and wrap-up

You're almost done! Follow these steps to complete your Research Project.

First: schedule a timeslot at the symposium

If you started in October, your thesis presentation will take place during a multi-day symposium scheduled at ITP in late June; the specific dates will be communicated by the programme manager. You are responsible for scheduling a timeslot at the symposium with the ITP secretariat, after consulting with both supervisors about possible days/times. In case of scheduling conflicts, you are expected to arrange a suitable alternative date and room outside of the symposium.

For theses completed at other times, you will need to arrange the date for the presentation with all the supervisors, book a room, and inform the secretariat for the announcement. 

In all cases, you will need to submit a title and abstract for your presentation to the secretariat so the talk can be announced.

Step 1: Present your thesis & hand it in for assessment

You will give a presentation, followed by a question-and-answer session. The duration is 30 minutes for the presentation, 5-10 minutes for questions.  For TWIN theses, the presentation time is 40 minutes+10 minutes for questions. Your friends and family are welcome to attend the presentation. All presentations are also streamed via Teams using the link from the announcement. Your project supervisor/first examiner and second examiner will decide on your presentation grade based on the rubric mentioned in part 2 and provide you with feedback.

The default deadline for your thesis is either June 30 or January 31. Your supervisor will arrange with you the exact deadline. This will be after your presentation since you might get useful feedback or questions that you might want to incorporate in the written document. To submit your thesis for assessment, send a pdf copy to your examiners.

Step 2: Final assessment by examiners

1. Your project supervisor/first examiner will grade your project and give you feedback on your performance. A plagiarism scan is part of the final assessment.
2. The second examiner will check the assessment form and confirm the grades online.

Step 3: Upload and archive thesis

1. Once your second examiner has approved your assessment, you will be asked to upload a copy of your final thesis in Osiris. Please note that the title of your report is copied exactly to your international diploma supplement, so ensure proper use of capitals in the title.
2. The Student Desk will register your grade.
3. Once your grade is registered, a separate (Osiris) case will be started automatically. In this case you: 

↬ Archive your thesis (mandatory)

Your programme is required to archive your thesis for a period of 7 years for i.a. accreditation purposes. During this period your thesis will be confidentially stored within the Osiris environment. You will be asked to re-upload your thesis.

↬ Publish your thesis (optional but highly encouraged)

You can choose to publish your thesis in the thesis repository of the University library but you should discuss this with your project supervisor/first examiner and second examiner, and also the company in situations where an external research project/internship took place. Your collective decision should be recorded both by your supervisors during the assessment of your thesis as by you in the Osiris Case Thesis archiving & publication. 

When publishing, you have the option to: 

1. Publish your thesis in full or upload a publication version
   A publication version should be considered if for instance, your thesis contains privacy-sensitive data. This can be within your result section but also within your acknowledgements. 
    
2. Publish your thesis right away or establish an embargo period 
   By placing your thesis under embargo, the publication within the repository is delayed until a date of your choosing. This can be useful if you are for instance in the process of submitting a paper or you want to continue the work and do not want to publish the data yet.