Getting started

Note: you are responsible for finding your project supervisor, but sometimes also your second examiner and daily supervisor, this varies per project and programme.

> Project supervisor/First examiner (from UU):
The project supervisor/first examiner is - together with the second examiner - responsible for your assessment and registering your grade in Osiris. They must be an employee of UU. Students following a double degree master's programme will be co-supervised by two project supervisors/first examiners, one of each programme.

> Second examiner (from UU):
Must also be a UU employee. This person is not involved in your supervision but is - together with the first examiner - responsible for the final assessment and grading.

> Daily supervisor:
This is the person who will supervise your day-to-day activities. Your daily supervisor can be the same person as your project supervisor/first examiner, but this does not necessarily need to be the case. Sometimes you can be supervised by a PhD student or someone outside the UU. When your project takes place outside UU the daily supervisor might be someone from the company/institute. Please note that an external supervisor cannot be an examiner.

If your project takes place outside UU, for example at a company, an internship contract is required.

Arrange the internship contract before submitting your application form in Osiris.

The internship contract has to be checked and signed by the Research Project Coordinators, Rebecca Puyk and Noor Weelink, on behalf of the UU via science.internshipcontracts@uu.nl. Once your internship contract has been checked and signed by the UU, you can upload it with your application form in Osiris (for more information on that, go to the page 'Getting Started').

The contract options are as follows:

• The Universities of the Netherlands (UNL) internship contract is preferred for an external project inside the Netherlands.
• The EAIE contract is preferred for an external project outside of the Netherlands.
• The host organisation may have their own internship contract, provided that it meets the requirements of Utrecht University.
• If you are a non-EU student, then you should use the NUFFIC agreement.

There can only be one internship contract, so please discuss this with the host organisation carefully. We advise students to first discuss their internship (contract) with their supervisor before signing.

Penalty clause (a fine)

The Faculty and Utrecht University strongly discourage signing an internship contract provided by an external organisation which contains a penalty clause (a fine).

Please be aware: We will not co-sign any internship contract which contains a penalty clause (fine).

Going abroad? You need to take these extra steps:

• If your project is outside of the Netherlands, you also have to do a Stay Abroad request in Osiris after receiving approval by the Board of Examiners. Information about this can be found on the webpage Stay Abroad.
• Please read the whole page carefully. If you have questions please contact the International Office. Be aware that arranging a project abroad takes time.
• You might find this checklist useful during the organisation of your traineeship abroad.
• It is important to check the travel advice for your destination given by the Ministry of Foreign Affairs. Please type in your destination on the website (in Dutch). If your country has orange or red areas your Stay Abroad request cannot be validated.