Rules for absence regarding Education and Exams

If students cannot attend a class/workgroup/practicals on location, for which attendance is compulsory, they will have to follow these procedures:

Short-term absence

When students are absent for a short period due to illness or quarantine, they have to contact their course coordinator.

Long-term absence

When students are absent for a longer period of time (one period or semester) the procedure is as follows:

• Student contacts programme study advisor
• Study advisor assesses if the reason for online education is justified
• If the request is approved, the student will receive an approval email from the study advisor
• Student sends an email to their course coordinator (with study advisor in cc) to ask for possibilities to follow the course remotely, or how to follow/finish the course from distance (watch back lecture recordings, alternative assignment, education at later timepoint)
• If this alternative education is not possible, the student will contact the study advisor again, who directs them to the programme coordinator and education coordinator to investigate alternatives (other courses, changes in curriculum/study path).

Please be aware that approval for long-term absence is only given in exceptional cases and that you are not entitled to an online education alternative by default.

If a student cannot take an exam on location due to illness or quarantine obligations, the student will inform the course coordinator as soon as possible. It may differ per programme whether also the study advisor needs to be informed. Check the exact regulations of the programme on the student page of the programme (under Academic policies and procedures) or in the Education and Examination Regulations (OER). 

If a student misses the first test (opportunity) because of illness, Covid-19 or quarantine, the student retains the test opportunity. When the student can retake the test varies per course and per programme. In most cases, a student will retake the test during the resit week. Sometimes it is possible to offer an alternative examination with online supervision at the time of the regular test. This depends on the nature of the course, the time of application, the availability of support staff and possibly the technical possibilities. The course coordinator can also choose to offer an alternative form of testing, such as an oral exam if the course coordinator is of the opinion that the alternative exam is sufficiently comparable to the written exam. In special cases, the examination board may grant an extra test opportunity. Students are asked to contact the examination board in such cases.

Requesting online proctoring

Online proctoring can only be used as a special testing facility for students who cannot take the test on location and for whom there are no alternative possibilities. If special circumstances prevent you from taking an exam on-site, you can request online proctoring through the examination board of your study programme. 

The request to take the exam via online proctoring must be submitted at least 3 weeks before the date of the exam. If this deadline is not possible due to special circumstances (for example quarantine and illness), the request has to be made as soon as possible.

Go to this page to read all about requesting online proctoring.

If you have questions about the absence procedure, please contact the study advisor of your programme.