What to consider when you are (soon to be) graduating
When you are about to graduate, there are a few things you have to keep in mind.
The Student Desk at Student Affairs keeps track of your study progress in Osiris. When Osiris indicates that you have completed all the required elements of your degree your dossier is forwarded to the Board of Examiners. The Board of Examiners then checks whether you meet all examination requirements. Following the Board's approval your graduation date will be emailed to you on your UU email account.
Please note! The graduation date is not the day of the graduation ceremony!
The Student Desk checks student dossiers in OSIRIS on the 15th of every month.
Should you wish to graduate in August, make sure your dossier is complete before the 15th of August. You can terminate your enrolment as soon as the Board of Examiners has verified that you meet all requirements. You may expect to be able to terminate your enrolment at Utrecht University per 1 September.
Please note! Graduating automatically does not mean your enrolment will end automatically!
When your thesis or final paper has been completed and approved, you must upload the final version in Osiris. This is mandatory.
- As soon as your assessment form has been sent to Student Affairs, you will receive an invitation from them to upload your thesis in Osiris Case
- Alternatively, go to Osiris Student and choose Archive & publish thesis.
Your thesis will remain in Osiris for 7 years.
To make our grades accessible to international universities, Utrecht University uses Grading Tables (formerly GPA, Grade Point Average). This will make it easier for Bachelor and Master students, graduated at UU, to qualify for international Master's and PhD programs, scholarship applications or application procedures.
More information about Grading Tables
The requirements for a cum laude graduation can be found in the Education and Examination Regulations (EER, in Dutch: 'OER') of the Undergraduate School of the faculty of Sciences. Check the page 'Policies and procedures' to download a copy of this document.
Please note! Graduating does not mean that your enrolment at Utrecht University will also terminate. You need to personally terminate your enrolment via Studielink.
After you have been informed of your graduation date, you can terminate your enrolment per the first of the following month. You may also be eligible for a tuition fee refund. You are entitled to a refund of 1/12th of the total tuition fees for that academic year for each month you are no longer enrolled. If you graduate in June, July, or August, then there is no need to terminate your enrolment, since termination of enrolment as of 1 July or 1 August will not entitle you to any refund of tuition fees. If you do not terminate, your enrolment will end automatically as of 1 September.
Clear instructions on how to go about terminating your enrolment and details concerning refunds can be found here.
It is your own responsibility to cancel your student grant and travel card from DUO should you graduate or terminate your study for any other reason. If, for instance, you terminate your enrolment as of 1 October, you should stop your student grant and travel card as of 1 October as well with DUO, and you should do so before this date.
Please note! Once you are no longer enrolled as a student, you may no longer qualify for agreements you entered into as a student, such as student housing, a student bank account, or insurance policy.
Validity residence permit
If you are a non-EU/EEA student and hold a residence permit for study purposes, your residence permit is only valid as long as you are enrolled as a student at Utrecht University. As of the date you are no longer enrolled, your residence permit becomes void and you will be required to leave the country within 28 days. More information can be found here.
Unable to find what you were looking for? Check out the general Utrecht University pages on Graduation for more information.