You are required to fill out the following forms in order to be able to either start or finish your research project or extracurricular internship. This project or extracurricular internship may take place at Utrecht University or at one of our partners (a different university, research institute, or business). 

Please fill out the forms digitally and use a print-out for signing and handing in. The documents require macros to be enabled in Word to use all of the form functionality. After approval of your registration you will be automatically registered in osiris.

  • Make sure to hand in the co-signed Research Application Form at the Science Student Desk prior to starting your project. Important: this form can only be filled out completely after you have discussed the project setup with your intended project supervisor! 
  • Please note that this protocol (English version) applies when a project is delayed. 
  • In case of a project or extracurricular internship outside of Utrecht University, please make sure you have filled out the 'daily supervisor' section of the Research Application Form and also fill out this Work Placement Agreement.
  • If your project is split into two parts, your project supervisor will fill out the assessment form part 1 at the end of the first part of your project.
  • At the end of your project your supervisor will fill out the assessment form part 2 and hand it in at the Science Studente Desk in order to have your grade registered in Osiris. 
  • Specific for Mathematical Sciences students: please refer to these guidelines.
  • Specific for Nanomaterials Science students: please refer to these guidelines.
Education and Examinations Regulations (OER)

The GS-NS has a general statute concerning its Education and Examinations Regulations (OER). The most recent versions of these regulations can be found here, in Dutch, as well as in English. Specific regulations for each of the Master's programmes of the GSNS are listed in this Annex (available in English only).

Board of Examiners

Tasks and responsibilities

The Board of Examiners of the Graduate School of Natural Sciences (GS-NS) is mandated by law to uphold the quality of tests and exams within the School. The Board of Examiners has eight members; a chair, six scientific staff members who each represent a cluster of Master's programmes (and chair an executive panel if so indicated) and one non-Faculty member. The Board of Examiners is supported in its work by a Secretary. The legal responsibilities of the Board of Examiners include organisation and coordination of examinations, granting exemptions and approval of final achievements for individual Master's programmes, and handing out MSc-diplomas and supplements at graduation ceremonies.

Official documents

The GS-NS has a general statute concerning its 'Rules and Regulations' (in Dutch, English version is in preperation) in which all matters concerning the appointment and organisation of the Board of Examiners, and also its responsibilities concerning (final) examinations and the degree programme are laid down.

Members of the Board

  • Dr. E.R. (Elwin) Savelsbergh (Chair Board of Examiners)
  • Dr. S. (Silja) Renooij (Member, Chair Artificial Intelligence)
  • Prof. dr. H.C. (Hans) Gerritsen (Member, Chair Physics)
  • Dr. G. (Guido) Bacciagaluppi (Member, Chair History and Philosophy of Science)
  • Prof. dr. mr. H. (Henry Prakken (Member, Chair Information Science and Computer Science)
  • Dr. C.R. (Celia) Berkers (Member, Chair Chemical Sciences)
  • Prof. dr. E.P (Erik) van den Ban (Member, Chair Mathematical Sciences)
  • Dr. I.E.T. (Inge) van den Berg (Non-Faculty Member)
  • Drs. M.J.A. (Manon) Thijssen (Secretary)


For the contact details of the Board of Examiners, please go to contact.

Your UU grades abroad: grading tables
Grading Tables

Your UU-grades abroad

To help foreign universities to interpret the value of our grades, UU publishes Grading Tables:

  • a table for Bachelor’s courses and
  • a table for Master’s courses.

The Grading Tables provide statistical distributions of grades awarded at Utrecht University. They show which percentage of all passing grades that were awarded in the three most recent academic years were (rounded-off) a 6.0, a 6.5, a 7.5, etc. The tables will be published on the International Diploma Supplement of all students who graduate after September 1st 2017.

In addition to the Grading Tables, UU also publishes a weighted average grade on the ten point scale on your International Diploma Supplement.

What do Grading Tables not show?

Grading Tables do not show whether you belong to the 10% (or any other percentage) of your class. The tables do not contain information about the average either, nor are they just about your fellow students.

The most recent Grading Tables 









































Grade Point Average substituted by Grading Tables

Until September 1st 2017, Utrecht University published a Grade Point Average (GPA) to provide help institutions abroad to interpret UU-grades. Many Anglo-Saxon universities use this four point scale to express their weighted average grade. The GPA always needs clarification. The standards according to which the GPA is calculated differ between (international) universities.

The Final GPA is published on the International Diploma Supplement, an addendum to your diploma, for all students who started their Bachelor’s or Master’s programme after September 2007 and who graduated before September 1st 2017. The GPA is calculated by firstly averaging your grades, weighted in study points. This weighted average grade is then converted to a Grade Point Average expressed in two decimals according to this table.

Calculating the GPA

The GPA of Bachelor’s students is calculated slightly differently from that of Master’s students. For Bachelor’s students, results obtained during the first year of their studies are not included in the final GPA.

Fraud and plagiarism

Utrecht University considers any form of academic dishonesty to be a very serious offense. Utrecht University expects each student to be familiar with and to observe the norms and values that ensure academic integrity.The most serious forms of deception that can impair this integrity are fraud and plagiarism. Plagiarism is a form of fraud and is defined as the wrongful appropriation of another author’s work without proper citation. See the further elaboration on what may be considered fraud or plagiarism.

If the university discovers a case of fraud or plagiarism, then the study programme’s Board of Examiners may implement sanctions on the offender. The most serious sanction that the Board of Examiners may implement is the submission of a request for expulsion to the Executive Board.

Complaints, objections and appeals

If you feel you have not been treated properly by someone employed by Utrecht University, or if you disagree with a decision that affects you personally, you can respond in a number of ways. You can submit a complaint, an objection or an appeal.

For the full details about the various procedures and which procedure is applicable for your situation, visit Complaints, objections and appeals.

Privacy policy

Utrecht University processes a substantial volume of personal data. In accordance with the Personal Data Protection Act (Wet Bescherming Persoonsgegevens) the university is responsible for ensuring that personal data is processed properly. Also see the Privacy Statement on the Utrecht University website.