This is the starting point for any MBI student about to begin the graduation project. For questions that are not covered here, e-mail graduation coordinator (Dr. Fabiano Dalpiaz).
The MBI Graduation Project is split into a 15EC project proposal phase (INFOMMBI1) and a 25EC thesis phase (INFOMMBI2). The thesis project takes about 8 months: 40EC are gained through the the two phases, and 4EC through the MBI Colloquium. The set up phase that is necessary to arrange your project is excluded from the EC count.
The thesis project consists a project idea, a graduation supervisor, and a graduation project facilitator. The project facilitator can either be a company or the university. Original ideas from the students are welcome, as long as they are aligned with the research interests and/or proposed projects by the supervisors: see the KonJoin system for supervisors and projects. Companies can propose ideas by contacting the graduation coordinator.
MBI colloquium. While conducting their MBI thesis, students are expected to actively participate (and present twice) in the MBI colloquium, a bi-weekly gathering in which MBI students present and discuss their thesis projects.
When can a thesis be started? When the courses are successfully completed. An exception can be given by the MBI programme coordinator (Dr. Slinger Jansen) for students with one pending course.
Timing. Take into account that your supervisors will need sufficient time to review the different chapters of your thesis. It is wise to deliver individual chapters as they are ready.
This preliminary step is executed before thte official start of Phase 1. The duration largely depends on how quickly a supervisor is found and a topic is agreed upon. This part is excluded from the duration of the thesis project.
1. Define a topic: the topic has to be agreed with the department member who will act as a first supervisor. This is often a member of the O&I (Organisatie and Informatie) group, but any member of the Department of Information and Computing Sciences can act as your first supervisor. Arrange meetings with staff members to discuss possible options, based on their research interests (look at their webpages, their google scholar profile, the KonJoin system, or ask the graduation coordinator). If unsure about possible topics, please arrange a meeting with the graduation coordinator. Students can also try to arrange a project that fits within an internship with a company. Any project, however, requires a first supervisor from the department who guarantees for the scientific quality of the thesis project. An overview of the current availability of the supervisors is shown below (availability below zero means the supervisors are over-committed).
2. MBI Colloquium enrollment: enroll in the MBI Colloquium [INFOCQMBI4]. Regular and active participation in the colloquium is compulsory part of the MBI thesis project; exceptions can be made for students conducting their thesis project outside the Netherlands. For questions on the colloquium, please consult the webpage and/or contact the MBI colloquium coordinator.
3. Write and get graduation request signed by your first supervisor (a.k.a., short proposal): together with the first supervisor, assemble the short proposal document using the template, which formalizes the topic of the thesis project. Your supervisor and you both have to sign this request.
4. Work placement agreement: If you conduct a project outside UU, a work placement agreement should be filled in, and signed by the student, company supervisor, and the Science Research Project Coordinator (currently, drs. Iris Caris). Deviations to the standard contract shall be discussed with the Science Research Project Coordinator.
5. Formalize the graduation request: use this form to submit for signed graduation request and the signed work placement agreement, if any. The graduation coordinator will check the proposal. If no issue arise, the data will be passed on to the student administration.
6. Subscribe to the mailing list: important communications to graduating students are sent through this channel. Subscribe here
The student defines the research method for the thesis, and conducts a scientific survey of the literature in the field of study. The intended learning outcomes are that the student should demonstrate:
- Able of designing and developing a research plan, and
- A thorough understanding of the relevant literature.
The proposal contains at least the following elements:
- Research plan, consisting of:
- Problem statement: gap in the literature and/or practice
- Research question and subquestions
- Outline of and justification for a chosen research method
- Literature research protocol
- Milestones for the key phases of the project
- A review of the literature that confirms that the gap exists and that the proposed research method is suitable and can lead to interesting scientific insights. The literature review can be performed using any technique spanning from an enumeration of related work at the one extreme, and a systematic literature study at the other.
The work for this phase will not be graded but only marked as "Voldaan" (pass). Phase 1 is finalized with a presentation in the MBI colloquium (first presentation), which describes the context of the thesis, research questions, envisaged method and artifact(s), and the findings from the literature. The grading of the first part should consider the following factors: project's context, research approach and presentation. The first supervisor is in charge of communicaing the results to the graduate school of natural sciences. The form from GSNS shall be used by the supervisors to give formative feedback to the student. Both superpvisors have to agree on the judgment.
Time constraints. Part 1 should be finalized within 3 months since the beginning of the project. It is possible to finalize earlier, but not earlier than 2 months since the project inception. When this part is ranked as not satisfactory, a retake project proposal should be handed within three weeks.
This phase concerns the actual execution of the research according to the approach defined in Phase 1. Halfway through, the student also presents once more in the MBI colloquium (second presentation), reporting on the work that has been conducted during the thesis, and the results obtained so far. The second part is passed when the student thesis is approved by the two supervisors, and a final presentation has been successfully made. The learning outcomes for the student are the following:
- Conduct sound scientific research according to a predefined plan,
- Contribute to the scientific body of knowledge,
- Critically review the research and its plan,
- Give a convincing presentation about the work, and
- Write a scientific report about the conducted research.
The grade of Phase 2 will take into account the following artifacts
- The thesis report
- The final presentation
- For grades of 8 or above, a scientific paper based on the thesis’ results is required
The grade is calculated by considering the factors mentioned in the assessment form provided by the graduate school of natural sciences: here.
Cum-laude graduation. To obtain cum-laude, Phase 2 should obtain a grade of at least 8.5 .
Time constraints. For Part 2, the student will receive a grade after 8 months since the beginning of the entire project. If the first part is concluded exactly on time, this means 5 months after the conclusion of part 1. In special cases, when students have achieved all the ILOs, the graduation can take place before the 8 months. Only if the grade is a 4 or a 5, the student is allowed to do a retake. This may take at most 3 months. The retake cannot be used to improve an already sufficient (i.e. 6 or higher) grade, nor can it be used to write a paper for conference/journal publication. The maximum grade for a retake is 8.0.
When approaching the finalization of the thesis and the scientific paper (i.e, when the supervisors think so!), it is time to wrap up the project and graduate.
- Set date for graduation: both supervisors should agree on the date, including the time.
- Ask for MBI Colloquium EC: obtain 4 EC for the MBI colloquium by sending a message to the MBI colloquium coordinator
- Arrange room and beamer: send an e-mail to Geraldine Leebeek to arrange for a room and a beamer, if not included in the room, where the defense will take place. Please make sure to include the time, date, name of the thesis, supervisor, and the number of expected attendees.
- Deliver printed copies of the thesis to the supervisors: at least one week before the defense; this is compulsory, unless the supervisors explicitly tell they don't want the printed copies.
- Thesis defense: the student gives a presentation of 25 minutes, followed by a question-and-answer session that typically lasts about 15-20 minutes. A grade will be decided and probably announced afterwards. For the grading of your graduation project, please send a filled out assessment form to the supervisor at least two days before the defense.
- Publish thesis to "Osiris Scripties": Website
- Graduation ceremony: an official ceremony, held in the Academiegebouw in Domplein, where the diplomas are handed out. The dates are available here
The MBI Colloquium is a bi-weekly meeting in which students interact about their thesis progress. A colloquium meeting typically lasts 2 hours and consists of three or four student presentations. Participation in the MBI Colloquium is one of the requirements to graduate from the MBI program. Exceptions to participation are granted to students who are conducting their thesis abroad.
Intended learning outcomes. A student who successfully attends the course can:
- Orally contribute to the scientific discussion after the presentation of a topic in information science
- Provide to-the-point written feedback about an oral presentation
- Clearly present her research work to an audience of information science junior and senior researchers
To pass the course, you need to attend and actively participate in at least 12 colloquium sessions, in which you will give two presentations about your thesis project (one during the first phase of the thesis, one during the second phase). The 12 tokens requirement is relaxed in case many colloquia ara cancelled.
Please note that the student can fail the presentation. The lecturers attending the colloquium determine whether or not a presentation is sufficient. If not, the presentation needs to be re-attempted.
To receive regular reminders about the colloquium, please subscribe to our mailing list. There is also a Google Calendar containing all colloquium-related events. You can either directly subscribe to this calendar (Google account required).
When you are ready to present, send a request to the MBI Colloquium coordinator with the names of your MBI supervisors, a worktitle and whether this is your first or second presentation.
When you have made both presentations and collected the participation tokens, contact the MBI Colloquium coordinator by communicating your name and student ID to get your ECs registered.
This presentation is requied to terminate the first phase of the MBI thesis (two parts). You will have at most 15 minutes for your exposition, and the presentation will be about the problem, research questions, research method, and the study of the literature. The first presentation can be given only after the first supervisor has explicitly given the student permission to present, and if (s)he has approved the slides two days ahead of the colloquium.
After the presentation, there will be around 10 minutes for questions and discussion:
- The speaker should present (at the end of their presentation) 1 or 2 questions to the audience. This/these question(s) can be, for example, a "request for comments" on some important decision took in the project, or asking for the experience of colleagues that dealt with a similar problem.
Some short questions from the audience will be answered
This presentation is given during the second phase of the MBI thesis, when (preliminary ) results can be presented that provide answers to the research questions. The time limit is 20 minutes. The second presentation can be given only after the first supervisor has explicitly given the student permission to present, and if (s)he has approved the slides two days ahead of the colloquium.
Just like for the first presentation, there will be time to answer questions from the audience, and the speaker should make 1-2 triggering questions to the audience.
There is also a bi-weekly O&I research colloquium, where staff members of the MBI programme present their research. Students interested in the research of staff members are invited to attend these meetings. The research colloquium also takes place every two Mondays at 11:00, and its schedule alternates with the regular thesis colloquium – in a Monday with no thesis colloquium there is (usually) a research colloquium. The calendar shown in this page also details the schedule of the O&I research colloquium.
- Short proposal template - The student-supervisor-(company) agreement on the topic of the thesis.
- Evaluation form phase 1
- Evaluation form phase 2 - The student shall precompile it and bring it to the first supervisor at least two days before the defense.
- Previous theses - See previous MBI theses.
- MBI Colloquium webpage
- Scientific paper - Information on writing a scientific paper. Always consult with the first supervisor first, because (s)he may require a different writing style.
- Work placement agreement - The contract you need to get signed if you plan to conduct an internship in a company
- Find your supervisor and/or project on KonJoin.
What happens when a student gets an insufficient result after part 2, even after the retake? The student has to start a new project from scratch.
Can a student fail part 1? Yes. The student will be advised to start a new project proposal, possibly with another supervisor.
The MBI programme is full-time. As such, thesis projects should not be seen as a side project next to a part time job, for the duration is defined based on a full-time basis. Professors are entitled to reject a student's application for them to be a supervisor, if the student wants to finish a graduation project next to a job.
It is highly recommended that the scope of the final thesis project fits the interests of the O&I group or of other lecturers from the department. For an overview, either check the websites of the group members, or KonJoin. Notice that internships offered by companies do not automatically constitute a thesis topic; that has to be agreed with a supervisor from the O&I group.
In principle, admission to start the final thesis project officially is permitted when all courses are passed and is confirmed by the (likely) supervisor of the student, after the supervisor has approved the short proposal. Exceptions can be granted when only one course is pending and close to completion; however, expectations are left to the discretion of the MBI programme coordinator.
Doing your thesis outside the Netherlands
It is possible for highly-motivated students that aim at high-quality projects to conduct their thesis outside the Netherlands, either at a company or in a university. The O&I group has excellent international links, and students intended to spend time abroad are welcome. The same rules on the quality of the project and the availability of a first supervisor apply to projects abroad too. A supervisor may decline to serve as supervisor for a project abroad, whenever (s)he finds the risk of project failure too high. Students doing their thesis abroad are exempted from attending the MBI colloquium.
What is a bad time to apply for an internship?
Summer is a bad time: generally people are on holidays throughout July and August, slowing down the process by a month or two. If interested in starting in September, please contact companies in May or June.