Research projects/Internships

You are required to apply for approval of your research project by submitting a request via OSIRIS Case. Important: in order to apply completely and correctly, you must have discussed the project setup with your intended project supervisor beforehand! 

• Please select ‘My Cases’, ‘Start Case’ and then ‘Research Project GSNS’ or 'Thesis Project ADS'.
• We advise you to study the research project application form in OSIRIS Case previous to discussing it with your supervisor, or fill it out together, to make sure you obtain all of the information required (also because there is no option to save the responses in the form and edit this later).
• After submitting your request, it will be forwarded to your master’s programme coordinator, the board of examiners and student affairs for checks and approvals.
• After approval of your project it will be automatically registered in Osiris. If something needs to be amended, you will be notified by email.

• Your research project is outside the UU-> use the GSNS work placement agreement and get the signature of the host organisation.
• If the host organisation requires changes in the GSNS work placement agreement -> contact the internship contract coordinator science.internshipcontracts@uu.nl.
• If the host organisation only uses its own agreement -> contact the internship contract coordinator science.internshipcontracts@uu.nl.
• In all cases the signature of the internship contract coordinator is needed. If the UU is no party in the host organisation agreement the approval of the internship contract coordinator remains necessary. In some cases an appendix to this kind of agreement has to be drafted and signed by all parties.
• Upload the fully signed work placement agreement with your application form to Osiris Case to start the approval process by the Board of Examiners. Be aware, for a research project outside Utrecht University a signed placement agreement is necessary to get approval.

• If your research project/thesis is outside of the Netherlands you have to do a Stay Abroad request in Osiris Student after receiving the approval by the Board of Examiners. Information can be found on the webpage Stay Abroad. Please read the whole page carefully. If you have questions please contact the international office. Be aware that arranging a research project abroad takes time.
• You might find this checklist useful during the organisation of your traineeship abroad.
• It is important to check the travel advice for your destination given by the Ministry of Foreign Affairs. Please type in your destination on the website (in Dutch). If your country has orange or red areas your Stay Abroad request cannot be validated.

The GSNS research project is split into two parts, your project supervisor will fill out the assessment form part 1 (please see an example assessment form, this may slightly differ from the one in OSIRIS) at the end of the first part of your project. At the end of your project your supervisor will fill out the assessment form part 2 (please see an example assessment form, this may slightly differ from the one in OSIRIS). This is done within Osiris and your grade will automatically be registered in Osiris.

Please note, only for students from the Master degree programmes: Experimental Physics, Climate Physics, Theoretical Physics and the Master’s degree History and Philosophy of Science who started their research project before 1 September 2022, the assessment is done outside OSIRIS. The example assessment forms for part 1 and part 2 need to be filled out by the examiner and submitted via email to the master student desk.

Please note that the Protocol delay in graduation applies when a project is delayed (see Education and Examination Regulations (EER), appendix). Application for an extension of the research project deadline for part 1 or part 2 has to be submitted to the Board of Examiners via OSIRIS Student > ‘My Cases’> ‘Start Case’  > ‘Request to the Board of Examiners’ > ‘request type 7 Delay of research or thesis project.