As an international student you may have many questions. On this page we try to answer as many questions as possible. This page will be kept up to date with the most recent guidance and advice. As the start of term approaches, please review this page to check for updates. We will continue to follow national guidelines, and will be sure to notify you should alternative arrangements apply.
On this general page about the implications of the coronavirus you will find an overview of current measures, updates and additional instructions. 

 

Utrecht University follows the advice of the National Institute for Public Health and the Environment (RIVM), WHO and the Ministry of Foreign Affairs. The most up-to-date information on the coronavirus in the Dutch context, can be found on the RIVM website. The university is in constant dialogue with regional partners about possible measures.

Are you a new international student and are you intending on travelling to Utrecht for the start of your studies this fall? Please see here for more information on quarantine after your arrival.

Are you a Dutch UU student? Please see here for more information on travelling abroad for your exchange semester.

Are you looking for information on internships? Please see here for information on internships at UU and abroad

Incoming exchange students AY 19-20

We can imagine that this new situation could confront you with all sorts of uncertainties. In this completely new situation, everyone has to look for new answers. We've listed some tips that might help you in these times.

You could also join the: UU social Distancing Support for International Students and Staff Facebook group.

And follow Dutch news via this group created by UCU students that translates Dutch NOS news

1. Your faculty International Office
2. The municipality of the city where you lived. For Utrecht this can be done digitally (send your signed form to burgerzaken@utrecht.nl)
3. SSH (or other landlord)
4. Students with a residence permit card should return the card to the IND

Usually the cancellation policy and cancellation instructions for rented housing are included in your rental agreement or the Terms and Conditions that apply to your rental agreement. Make sure to contact your landlord, home owner or housing provider directly if you have any questions about their policy. You are also welcome to contact the university via StudentServices@uu.nl.

Incoming exchange students AY 20-21

We regret to inform you that Utrecht University has taken the difficult decision to cancel all physical student mobility/exchange for the Fall Semester 2020 - 2021. This applies to both incoming and outgoing exchange students. We know that you have put a lot of work into your application and we are sorry that the current situation forces us to make this decision. We were looking forward to welcoming you here at Utrecht University.

We are looking at various possibilities to offer suitable alternatives either through virtual exchange or by deferral of your exchange to a different semester. Within a few days you will receive an email from our International Office with more information.

Will the offered courses in the spring semester be the same as in the fall semester? 
No, our course offer differs per semester. Please check the course offer for the spring semester and consult your home university

Can I defer my exchange to the Fall Semester 2021/2022?
Your home university needs to nominate you again. Please contact them and follow their procedures.  

I would like to defer my application, what should I take in to consideration? 
We recommend that you look at our academic calender and whether that matches with yours, also have a look at the courses given in the spring semester as they may differ signaficantly from the ones in the fall semester. If you wish to proceed, we ask that you contact your home university and see if they can nominate you.

If it is possible to defer my exchange, do I need to submit a new application?
Yes, we will need up to date information from you and therefore we will ask you to submit a new application if your home university nominates you again.

Am I at a disadvantage if I want to re-register with Utrecht University in 2021/2022? 
If you are selected by your home university to join us in 2021/2022, the current cancellation will not cause any disadvantage.

When will we hear whether the spring semester can continue on campus?
Given the uncertainty of the COVID-19 situation we can't give an exact date, but we'll make sure to inform you on time in case the semester gets cancelled. Please consider the possiblity that the spring semester will also be cancelled and discuss your back-up options with your home university.

The courses in the spring semester are mainly on level 2 or 3, can I also study level 1 courses?
A large part of our course offer in the spring semester is on level 2 or 3. Level 1 courses offered in the spring semester will be listed on our website. 

If I defer my exchange to the spring semester but the situation remains the same and physical exchange is not possible, will I then still be able to cancel?
Yes, in case the decision has to be made to also offer the spring semester virtually, you can cancel your application at that time. 

If I applied for a Full Year, can I defer my application to the academic year 2021/2022? 
Your home university needs to nominate you again. Please contact them and follow their procedures.  

I am nominated for a full year exchange, can I take courses online in the first semester and be considered for a physcal exchange in the second?
Yes, if the COVID-19 situation allows it, we look forward to welcoming you on campus. Keep in mind that our virtual course offer in the first semester may be limited. Please consider this when choosing this option. 

Can I defer my exchange to a start in the Spring Semester 2020/2021 and continuing in the Fall Semester 2021/2022?
Yes, this is possible but please consult your home university first and follow their procedure to see if you can be nominated again.

If I applied for a full year, but want to shorten it to the spring semester only, what do I need to do? 
Please let us know if you wish to shorten your stay to the spring semester only. We'll need to update our records accordingly.

When will we hear whether the spring semester can continue on campus?
Given the uncertainty of the COVID-19 situation we can't give an exact date, but we'll make sure to inform you on time in case the semester gets cancelled. Please consider the possiblity that the spring semester will also be cancelled and discuss your back-up options with your home university.

Will I receive an Erasmus Grant for a virtual exchange? 
Please contact your home university about the grant possibilities. 

If the situation changes during the fall semester, can I come to the Netherlands during the semester?
No, this is not possible. The cancellation concerns the entire first semester of 2020/2021.

Am I allowed to reside in the Netherlands and study at home if I choose virtual exchange?
The physical exchange has been cancelled. If you decide to move to the Netherlands regardless, Utrecht University won't be able to offer you housing or any of the usual support. 

Which courses will be offered online during the fall semester? 
At the moment we are looking into our course offer to see which courses we can offer completely online. Please be aware that your prefered courses might not be offered online. We will inform you about the final offer as soon as possible.

What can I expect from a virtual exchange?
We recommend that you take these matters into consideration but look at practical matters too. For example, we will be offering our courses in real time.  First of all, the social component and the soft skills that are a integral part of the exchange will not be as prominent. Furthermore, our virtual course offer is less. 

Can I participate in virtual courses at Utrecht University and also participate in courses at my home university?
If you opt for a virtual exchange, we expect you to take on a full time course load. It is not possible to only participate in one or two courses at UU. 

How will the community building look like for students participating in virtual exchange
We are aware that feeling connected to the university and your fellow students is important, especially when you can't be physically present. We are working on tools to accomplish feeling connected during your virtual exchange. 

Can I reserve accomodation for the spring semester only?

It is not yet possible to apply for the Reserved Accommodation Programme for the spring semester. More information on application for housing for the second semester of the academic year will follow on our website for Erasmus / Exchange students. Keep in mind that this programme does not guarantee housing. 

Are there exceptions for students from countries closer to the Netherlands for whom it is easier to travel?
No, the cancellation concerns all countries and the entire first semester of 2020/2021. 

If I opt for a virtual exchange or a defferal, can I still cancel my exchange at a later date? 
Yes, we understand that the current situation requires flexibility from all of us. We will therefore accept late cancellations. 

Outgoing UU exchange students 20-21

Is the decision to cancel the exchange final or are exceptions possible? 
The decision is final. If there is an exception due to a mandatory study abroad component in your UU study programme you have been or will be informed.

My host university didn’t cancel the exchange, can I still go on my own terms? 
No, this is not possible. If you decide to go on your own terms it will not be considered a UU exchange. 

Why am I not allowed to go on exchange if my host university still allows it?
Unfortunately, we had to make this decision for all exchange students, regardless of country or foreign university policy. We think it is important to offer students clarity: whether or not to continue the exchange has an effect on accommodation (here or abroad), additional jobs, booking airline tickets, etc. That is why we’ve made this decision now, albeit reluctantly, because we consider international experience important. However, we do not know what the situation will look like after the summer and therefore consider the level of uncertainty too high. 

Is it possible to travel to the host university later in the semester?
No, this is not possible. The cancellation concerns the entire first semester of 2020/2021.

Has the host university been informed that UU cancelled all exchanges?
Yes, all partner universities have been informed of the decision taken by Utrecht University. You do not have to cancel your exchange yourself.

If I defer my exchange to semester 2, can I still cancel at a later stage?
Yes, it is possible to withdraw your application at a later stage.

When will I be informed if I can defer my exchange to semester 2?
We are doing our best to inform students as soon as possible, but we also depend on the possibilities of our partner universities. Therefore we can't give an exact date. 

Should I contact the host university myself if I want to defer to semester 2? 
No, your UU exchange coordinator will contact your host university to inform them about all deferral requests. You do not need to contact them yourself. 

Can I get a priority spot if I want to defer my exchange to 2021/22?
Unfortunately, priority for exchange places in 2021/2022 cannot be given. You will need to reapply for an exchange in 2021/2022 before the December 1st deadline. 

Can I defer my exchange to semester 2 2021/2022?
To defer to semester 2 in 2021/2022, you will need to reapply for an exchange in 2021/2022 before the December 1st deadline and go through the selection procedure again. 

Am I at a disadvantage if I want to re-register with my host university in 2021/2022? 
If you are selected for the same host university in 2021/2022, the current cancellation will not cause any disadvantage.

Will I have to pay an additional year of tuition if I decide to defer my exchange to 2021/2022?
During an exchange you need to be enrolled as a student at Utrecht University, so you need to pay the tuition fee for that period. When you graduate after your exchange you stop paying the tuition fee. 

When is the deadline to make a final decision about deferring my exchange?
There is not one deadline to make your final decision, but please consider the UU course registration deadlines and possible application deadlines from the host university. If you would like to discuss your possiblities, please contact your study advisor, tutor or exchange coordinator. 

Can I choose a different host university if I want to defer to semester 2?
We can't guarantee a spot at a different host university, but please contact your UU exchange coordinator to discuss the possibilities

Can I choose a different host university if I want to defer to 2021/2022?
To defer to 2021/2022, you need to reapply for exchange in that year through the normal procedures. In the new application you can choose new top 3 destinations.

Should I also register for courses at UU in block 1 and 2 in case a virtual exchange won't be possible?
Yes, virtual exchange won't be a possibility at all host universities. We advise you to also register for courses at UU for block 1 and 2. Please don't forget to unenroll yourself if you will participate in the virtual exchange.

Can I opt for a part time virtual exchange at the host university and also take courses at Utrecht University?
If you opt for a virtual exchange you are expected to register for a full course load at the host university. 

Can I do a virtual exchange in semester 1 and a physical exchange in semester 2?
Only if you applied for a full year exchange, you can opt for virtual exchange in semester 1 and on-campus exchange in semester 2. 

Can I travel to my host university during the semester if they change from online to on-campus education? 
No, this is not possible. The cancellation concerns the entire first semester of 2020/2021.

Where do I go if I have questions about my study plan, either or not related to my exchange?
Please contact your study advisor or tutor to ask all questions related to your study plan.

Should I make a back-up plan in case Semester 2 also gets cancelled?
Yes, to be sure you are advised to have a back up in place in case semester 2 also gets cancelled.

What should I do if there is overlap between our second semester and my intented host university's semester? 
Please contact your exchange coordinator for individual advice. 

Can I apply for a postponement of graduation?
At some faculties it is possible to postpone your graduation to go on exchange. However, your exchange must take place immediately after your original graduation date. Please contact your study advisor or tutor to ask about the possibilities for postponement at your faculty. 

Is it possible to take a gap year and finish the last year of my study programme in 2021/2022 and go on exchange?
Please contact your study advisor or tutor to ask about the possibilities for taking a gap year.

Is it possible to receive an Erasmus grant for the UK in 2021/2022? If not, can I change my destination?
At the moment this information is not available. The European Commission still has to decide on participation of the UK under the Erasmus programme in 2021/2022. Since you need to reapply for an exchange in 2021/2022, you can choose different universities if you wish. 

Can the Holland Scholarship also be deferred to Semester 2 or 2021/2022?
The Holland Scholarship can be deferred to semester 2 20/21. If you defer your exchange to 2021/2022 you need to reapply for both exchange and the Holland Scholarship.

We regret to inform you that Utrecht University has taken the decision to cancel all physical student mobility/exchange for the Fall Semester 2020/2021. This applies to both incoming and outgoing exchange students. The decision to cancel the exchange also applies if your host university does offer physical education. We know that you have put a lot of work into your application and we are sorry that the current situation forces us to make this decision.

We are looking at suitable alternative options, such as virtual mobility or deferral of your exchange semester to semester 2 or to 2021/2022. You will receive an email from the International Office with additional information within a few days.

Internship or fieldwork abroad is not cancelled. Of course, travel is only possible with a travel advice coded green or yellow. In accordance with the guidelines (see travel advice below) it is not allowed to travel in case of code red or orange. Please reach out to the internship coordinator of your faculty to discuss the possibilities. 

TRAVEL ADVICE (BY MINISTRY OF FOREIGN AFFAIRS)

When choosing your exchange destination, keep the following in mind: Utrecht University follows the advice given by the Ministry of Foreign Affairs.

This means students are not allowed to plan their studies, internship / resident, in a region which is coded red or orange (see table below) .

The colour codes have the following explanation:

Green no special security risks
Yellow attention: security risks
Orange travel only when necessary
Red do not travel

The International Offices of Utrecht University are informed about the travel advice. When code red or orange is given, students are not allowed to travel. Utrecht University will not sign agreements with other universities, situated in an area coded red or orange. Study programmes and boards of examiners are advised not to approve plans, award credits or award grants for study related activities in these areas.

In case the travel advice from the Ministry changes during your stay abroad, Utrecht University will always contact the individual student to reconcile and talk about the options available.

Private purpose travelling

Travelling for private purposes is your own responsibility, where it is important that you adhere to the guidelines of the Dutch government and the country you are going to. If it turns out that you have to stay longer in your holiday country due to coronary measures or have to go into quarantine on your return, this can have consequences for your studies. 

Please take the following into account; If you go to a country with a green or yellow travel advice and the travel advice changes colour during your trip (to orange or red) or if you travel to a country with an initial orange or red travel advice, or if a travel companion becomes infected, the government's guideline is that you will be quarantined for 14 days upon your return.  On this page you will find more information about practical help and distance education. For questions about your study programme or study delay, please contact your faculty student desk .