Exams are educational activities and can therefore continue. Due to the increasing concerns of teachers and students, it has been decided to allow exams to take place with a maximum of 100 people in a room, of course taking into account the one and a half metre distance. Not all exams are equipped for this at the moment. This is a major logistic operation to adapt. We aim to have everything adjusted by 26 October at the latest. Is your exam currently planned with more than 100 people in a room? Your teacher, together with the education director and exam board will determine whether:

  • the exam can continue (e.g. because students are split over multiple rooms),
  • the exam should be postponed,
  • an alternative can be offered (e.g. splitting over more rooms; homework assignment; do exam online).

Have you registered for an exam of which the examination is altered, then you will be notified at least two days befóre your exam by your programme. Lecturers are also free to continue exams online instead of on location between now and 26 October.

Home quarantine and exams on location

Has the Municipal Health Service (GGD) advised you to go into home quarantine and do you have an exam on location soon? Always follow the advice of the GGD and stay at home, even if you don't have any complaints yet. You keep your exam opportunities if you are not able to take your exam because of one of the following reasons:

  • You are in home quarantine
  • You have tested positive
  • The corona check advises you to stay at home
  • You have a vulnerable health
  • You have to take care of someone with a vulnerable health

Contact your study advisor as soon as possible. The programme will then contact you to discuss an alternative form of testing. This may be at a different time than the time at which your examination was scheduled.

FAQ exams on location

The buildings and rooms are organised to help people keep 1.5 meters distance from others. Always maintain at least 1.5 meters distance from other people, and follow the other coronavirus prevention guidelines issued by the national government. Disinfectant stations are placed at the entrances to the buildings and near the classrooms and exam locations for you to disinfect your hands before entering a building/room. In the Educatorium, stylus pens are available at the reception desk for you to use when touching contact areas, such as the printer.

What happens to exams with more than 100 people?
For each examination with more than 100 students, the lecturer, in consultation with the director of education and the board of examiners, determines whether the exam:

  • can continue (e.g. because the students are divided over several rooms);
  • must be postponed; 
  • whether an alternative can be offered (e.g.: divide the examination over more rooms; give a homework assignment; take the examination online).

If you have registered for an examination in which the examination is modified, you will receive a message from your lecturer no later than two days before the examination. Between now and 26 October, teachers are also free to hold examinations online instead of on location.

Which rules apply in the buildings?
Utrecht University has drawn up some house rules for students and staff who wish to enter the buildings, e.g. on the use of face masks.

When am I allowed to go to an exam?
Make sure you consult the coronacheck (pdf) before going to your exam.

I am unable to take the exam on location, am I losing my right to resit?
If you are unable to take your exam on location, for example because you are in quarantine, this will not be at the expense of the number of exam possibilities.

Are there any hygiene measures specific to exam rooms?
The buildings and rooms are organised to help people keep 1.5 meters distance from others. Always maintain at least 1.5 meters distance from other people, and follow the other coronavirus prevention guidelines issued by the national government. Disinfectant stations are placed at the entrances to the buildings and near the classrooms and exam locations for you to disinfect your hands before entering a building/room. In the Educatorium, stylus pens are available at the reception desk for you to use when touching contact areas, such as the printer. The auditoriums, furnishings and AV station are cleaned daily before exams. For written exams: if a room is used by more than one group of students per day, then a spray bottle and paper hand towels will be provided in or near the room. Students are expected to clean their own tables and/or desks before the start of the exam. For digital exams: the university will ensure that tables and chromebooks are cleaned before use.

What should I as a student take into consideration when I arrive for an exam?
Exam locations may only admit a limited number of people, so your exam may be spread over multiple locations. For students: Check the exam schedule in advance in MyTimetable. Your lecturer will provide you with information about the specific room. The buildings where exams are held have been furnished to accommodate the 1.5-meter social distancing measures. Please take the following issues into consideration:

  • Make sure you are at the test location 15 minutes before the exam is scheduled to begin. It will take a bit longer than usual to reach your destination, due to the coronavirus prevention measures.
  • Keep enough distance between yourself and other students. This is especially important at entrances and exits.
  • Disinfect your hands before entering the exam location.
  • Follow the instructions given by the coronavirus coordinators, who can safely guide you to the exam location.
  • The coordinators are identifiable by their yellow vests. Please feel free to ask them if you have any questions, but make sure to keep a safe distance.

Why do I have to come to the exam location early?
It takes a bit more time to allow students to pass safely and carefully through the building. That is why students must be present 15 minutes before the exam is scheduled to start. You will then receive instructions on how to move to the room where the exam will be held. So please be on time, but not too early. If you arrive too early, you may not be allowed to enter the exam location, and a crowd may form at the entrance to the building or space. Please follow the coronavirus coordinator’s instructions. 

Will anyone help guide the students to the exam location?
Entering the building and the exam location safely is primarily the responsibility of the students themselves. The main rule is therefore to keep enough distance between yourself and other people. Coronavirus coordinators will be present to monitor the situation and answer questions, and to supervise the safe and responsible flow of people through the building. The coordinators are identifiable by their yellow vests. Please feel free to ask them if you have any questions, but make sure to keep a safe distance.

Can I enter the exam location when I arrive to take my exam?
No, you cannot in many cases. When large groups of students are scheduled to take an exam, access to the exam location will be arranged in phases. The coronavirus coordinators will admit small groups of students into the exam location, to give them time to take their seats before the next group is admitted.

May I choose my own seat in the exam location?
Unfortunately, no. The exam location will be filled in accordance with a strict seating plan. Students will be seated to fill the room from the back to the front, so please follow the seating instructions. Also follow the exam supervisor’s instructions when leaving the location upon completion of the exam.

Are the lavatories near the exam location open?
A lavatory will always be open near the exam location. Please follow the 1.5-meter social distancing measures posted in the lavatories.

Are all exam locations posted with the same signs for coronavirus prevention measures?
UU buildings all use the same markings and stickers to indicate coronavirus prevention measures, but external locations may have taken different measures.  The Bolognalaan location has been marked by Utrecht University of Applied Sciences, so may have slightly different markings. The exam locations are equipped with disinfectant stations and cleaning materials to clean the chairs and tables.

Have all of the tables, chairs and chromebooks been cleaned before I take my exam?
All tables, chairs and chromebooks (used for digital exams) are cleaned before the exam start time. That means you do not need to clean them yourself before the exam. If a room is used by more than one group of students per day, then a spray bottle and paper hand towels will be provided in or near the room. Students are expected to clean their own tables and/or desks prior to the exam.

Do I need to clean my table, chair and chromebook myself after the exam?
The e-supervisor and cleaning staff will clean the tables/chairs and chromebooks following a digital exam, so you as a student do not need to clean them yourself.

If students request extra time for the exam, can they still use the exam location?
If the schedule indicates that (some) students have legitimate grounds to request extra time, then the location administrators will take the extra time into consideration. If the faculty has not requested extra exam time in the schedule, then no extra time will be permitted, as the next exam will need the exam location.

The buildings and rooms in the Jaarbeurs and Olympos are organised to help people keep 1.5 meters distance from others and are therefor safe to enter  Always maintain at least 1.5 meters distance from other people, and follow the other coronavirus prevention guidelines issued by the national government.  Disinfectant stations are placed at the entrances to the exam locations for you to disinfect your hands before entering a building/room. You must disinfect your hands before entering the exam location. The auditoriums and furnishings are cleaned daily before exams. If a room is used by more than one group of students per day, then a spray bottle and paper hand towels will be provided in or near the room. Students are expected to clean their own tables and/or desks. Please note: For digital exams at Olympos, the university will ensure that tables and chromebooks are cleaned before use, so you do not need to do it yourself.

What happens to exams with more than 100 people?
For each examination with more than 100 students, the lecturer, in consultation with the director of education and the board of examiners, determines whether the exam:

  • can continue (e.g. because the students are divided over several rooms);
  • must be postponed; 
  • whether an alternative can be offered (e.g.: divide the examination over more rooms; give a homework assignment; take the examination online).

If you have registered for an examination in which the examination is modified, you will receive a message from your lecturer no later than two days before the examination. Between now and 26 October, teachers are also free to hold examinations online instead of on location.

I am unable to take the exam on location, am I losing my right to resit?
If you are unable to take your exam on location, for example because you are in quarantine, this will not be at the expense of the number of exam possibilities.

When am I allowed to go to an exam?
Make sure you consult the coronacheck (pdf) before going to your exam.

Is there anything special I need to take into consideration if I have an exam at Olympos?
If your exam is scheduled to be administered at Olympos, please keep in mind that you cannot reach the exam location from the main entrance. The exam location at Olympos has its own entrance. Instructions have been posted near the main entrance and bicycle racks to point the way to rooms 1, 2 or 3. The only waiting area at Olympos is outside the exam room. So make sure that you arrive on time (15 minutes before the start time for students). Also keep an eye on the weather forecast, and carry an umbrella or rain coat in case you have to wait outside in the rain. The map shows where you can find the entrances and exam rooms at Olympos.

Is there anything special I need to take into consideration if I have an exam at the Jaarbeurs?
The route in and out of the building is clearly marked for visitors. There are four lifts going up, and two coming down in the building. Only two people are allowed in the lifts at one time, and Jaarbeurs employees will be monitoring the lifts. There is also a stairway to the first floor from the central entrance on the ground floor. From there, you can take the escalators up to the 7th floor.

Note: guests will be asked about their health, and must show the results of the health check at the exam entrance. This check consists of five questions to be answered via the website https://check.jaarbeurs.nl/ Once you have completed the health check, you can show the green screen on your smartphone to enter the location. If you have not filled in the health check in advance, a Jaarbeurs employee will ask you to do so before entering.

Will anyone help guide the students to the exam location?
Entering the building and the exam location safely is primarily the responsibility of the students themselves. The main rule is therefore to keep enough distance between yourself and other people. Olympos: Coronavirus coordinators will be present to monitor the situation and answer questions, and to supervise the safe and responsible flow of people through the building. The coordinators are identifiable by their yellow vests. Please feel free to ask them if you have any questions, but make sure to keep a safe distance. Jaarbeurs: Visitors are only permitted to enter or leave the building when accompanied by a Jaarbeurs host. The Jaarbeurs has enough staff available to escort students to the entrance of the exam location.

What should I as a student take into consideration when I arrive for an exam at an external location?
Exam locations may only admit a limited number of people, so your exam may be spread over multiple locations. Check the exam schedule in advance in MyTimetable. Your lecturer will provide you with information about the specific room. The buildings where exams are held have been furnished to accommodate the 1.5-meter social distancing measures. Make sure you are at the test location 30 minutes before the exam is scheduled to begin. It will take a bit longer than usual to reach your destination, due to the coronavirus prevention measures. Also make sure to keep enough distance between yourself and other students. This is especially important at entrances and exits. Please remember to disinfect your hands before entering the exam location. Follow the instructions given by the coronavirus coordinators or host, who can safely guide you to the exam location. The coordinators are identifiable by their yellow vests. Please feel free to ask them if you have any questions, but make sure to keep a safe distance.

Why do I have to come to the exam location early?
It takes a bit more time to allow students to pass safely and carefully through the building. That is why students must be present 30 minutes before the exam is scheduled to start. You will then receive instructions on how to move to the location where the exam will be held. So please be on time, but not too early. If you arrive too early, you may not be allowed to enter the exam location, and a crowd may form at the entrance to the building or space.

Can I enter the exam location when I arrive to take my exam?
No, you cannot in many cases. When large groups of students are scheduled to take an exam, access to the exam location will be arranged in phases. The coronavirus coordinators or hosts will admit small groups of students into the exam location, to give them time to take their seats before the next group is admitted.

May I choose my own seat in the exam location?
Unfortunately, no. The exam location will be filled in accordance with a strict seating plan. Students will be seated to fill the room from the back to the front, so please follow the seating instructions. Also follow the exam supervisor’s instructions when leaving the location upon completion of the exam.

Are the lavatories near the exam location open?
A lavatory will always be open near the exam location. Please follow the 1.5-meter social distancing measures posted in the lavatories.

Are all exam locations posted with the same signs for coronavirus prevention measures?
External locations may have taken different measures than those used throughout Utrecht University, so the markings may differ as well. Please see the links to maps of both locations in advance.

Have all of the tables, chairs and chromebooks been cleaned before I take my exam?
All tables, chairs and chromebooks (used for digital exams) are cleaned before the exam start time. That means you do not need to clean them yourself before the exam. If a room is used by more than one group of students per day, then a spray bottle and paper hand towels will be provided in or near the room. Students are expected to clean their own tables and/or desks prior to the exam.

Do I need to clean my table, chair and chromebook myself after the digital exam at Olympos?
The e-supervisor and cleaning staff will clean the tables/chairs and chromebooks following a digital exam, so you as a student do not need to clean them yourself.

If students request extra time for the exam, can they still use the exam location?
If the schedule indicates that (some) students have legitimate grounds to request extra time, then the location administrators will take the extra time into consideration. If the faculty has not requested extra exam time in the schedule, then no extra time will be permitted, as the next exam will need the exam location.