16 December 2020

Guideline master's internships and COVID-19

These guideline states what the consequences of the coronavirus are for your internship and what you need to take into account. Read the full guideline below.

Basic principles:

  • This guideline is based on the situation of the 2nd of November 2020. This guideline contains two scenarios:
  1. Relaxation of the measures (scenario 1)
  2. Current measures or tightening of existing measures, such as: working from home is the standard (scenario 2)
  • Based on the current national measures, we assume that for the time being internships will mostly be carried out entirely remotely. Possibly the options to work (partly) on location, depending on the national corona measures, could increase during the academic year.
  • Given the uncertainty, students need to set up a plan B before starting an internship, in other words: a plan for an alternative interpretation of the internship period in case the originally intended interpretation is no longer possible. Either because of tightened national corona measures or because of changes in the internship organisation as a result of corona or corona measures.
  • Plan B should state which other way the internship can be carried out if this is necessary due to changed circumstances, thus making it possible for the student to finish his/her internship. This plan also needs to be included in the internship work plan and is determined in consultation with the supervising lecturer.
  • Students must be able to complete their programme within the stipulated time (one, one and a half or two years).
  • Not only do we aim to avoid study delays, but we also want to ensure that lecturers and students do not have to make a great deal of extra effort. Of course, taking into account the academic requirements and the intended learning outcomes.
  • Internships abroad are possible in block 2-4 of the academic year 20-21, in accordance with the policy for interpreting travel advice for internships abroad as agreed on UU-level on the 8th of October 2020. This means that internships abroad can only take place if the Ministry of Foreign Affairs has issued a green or yellow travel advice. In the case of code orange or red, in accordance with the guidelines on the website, it is not allowed to travel. Please see for the latest information: https://students.uu.nl/en/academics/internships.
Full guideline MA internships during the COVID-19 pandemic 2020-2021

Guideline Faculty of Humanities on the start and completion of Master’s internships in blocks 2, 3 and 4, 2020-21, in response to the special circumstances caused by the corona virus

This guideline shall apply to blocks 2, 3 and 4 as long as national measures concerning the corona virus are applicable.

Basic principles:

  • This guideline is based on the situation of the 2nd of November 2020. This guideline contains two scenarios. The current national corona measures applicable at a specific moment will determine the choice of a scenario:
    • Relaxation of the measures (scenario 1)
    • Current measures or tightening of existing measures, such as: working from home is the standard (scenario 2)
  • Based on the current national measures, we assume that for the time being internships will mostly be carried out entirely remotely. Possibly the options to work (partly) on location, depending on the national corona measures, could increase during the academic year.
  • Given the uncertainty, students need to set up a plan B before starting an internship, in other words: a plan for an alternative interpretation of the internship period in case the originally intended interpretation is no longer possible. Either because of tightened national corona measures or because of changes in the internship organisation as a result of corona or corona measures.
  • Plan B should state which other way the internship can be carried out if this is necessary due to changed circumstances, thus making it possible for the student to finish his/her internship. Possible options are (or a combination of these):
    • Participate in remote working as is done within the internship organisation
    • Change to (partly) working from home on the internship assignment
    • Other activities at the same internship organisation
  • This plan also needs to be included in the internship work plan and is determined in consultation with the supervising lecturer.
  • Both plan B and an alternative interpretation (offered by the study programme for compulsory internships), must be at an academic level. Moreover, the weight of the total package (so including the work that has already been done during the internship) should relate to the number of EC awarded for the internship. For 15 EC students have to invest at least 420 hours in their internship.
  • The intended learning outcomes for the Master's internship (practical research and work experience) should, where possible, be maintained as much as possible in both Plan B or the alternative interpretation (this applies to scenario 2 or when no internship can be found). In the most recent assessment plan can be found to what extent the intended learning outcomes are realised in other parts of the programme. If intended learning outcomes are not realised because of either plan B or an alternative interpretation, and these intended learning outcomes are not realised elsewhere in the programme, the Examination Board has to be asked for permission.
  • Students must be able to complete their programme within the stipulated time (one, one and a half or two years).
  • Not only do we aim to avoid study delays, but we also want to ensure that lecturers and students do not have to make a great deal of extra effort. Of course, taking into account the academic requirements and the intended learning outcomes.
  • Internships abroad are possible in block 2-4 of the academic year 20-21, in accordance with the policy for interpreting travel advice for internships abroad as agreed on UU-level on the 8th of October 2020. This means that internships abroad can only take place if the Ministry of Foreign Affairs has issued a green or yellow travel advice. In the case of code orange or red, in accordance with the guidelines on the website, it is not allowed to travel. Please see for the latest information: https://students.uu.nl/en/academics/internships.

General guideline for students:

  • The different Master’s programmes have different contact persons for internships: this can be the programme coordinator (often also referred to as 'Master’s coordinator'), or an internship coordinator or one of the core lecturers. In this document we refer to this person as “internship coordinator"; consult your Master's website or factsheet to find out who your Master's contact person is.
  • Programme coordinators are developing alternatives with which the intended learning outcomes can be achieved, as well as possible, for the relevant Masters (in accordance with these guidelines). If you have already received a message from your programme coordinator or your Master's internship coordinator, kindly follow those instructions.

Scenario 1: Guideline for students who do a (compulsory) internship in block 2-3-4 (in order to graduate) and have found an internship:

  1. The student has found an internship where he/she can work (partly) remotely or/and on location, in accordance with the national corona measures. In addition to a plan A, there is also a plan B in case the national corona measures are tightened. Plan B means that the internship organisation and the student have made agreements before the start of the internship about (alternative) internship activities that the student can work on from home. Without a realistic plan B, plan A is also not approved by the study programme.
  2. Involve your UU supervising lecturer in the preparation of your plan B and include it, describing it shortly, in the internship work plan.
  3. If you are ill yourself and are unable to work, report this to your internship supervisor in the organisation, the UU supervising lecturer and the UU study advisor.
  4. For questions and comments about the progress of your internship: contact your supervising lecturer first.

Scenario 2: Guideline for students who do a (compulsory) internship in block 2-3-4 (in order to graduate) and have found an internship:

  1. If the national measures are tightened and it is therefore no longer possible to be physically present at the internship, the agreements set out in plan B will be implemented. Consult your supervisor at the internship organisation about which activities are to be carried out in the rest of your internship remotely. The aim is to complete the internship as much as possible within the agreed period.
  2. Inform your UU supervising lecturer when plan B comes into effect. This plan should already been approved before the start of the internship, but it is possible that specific additional agreements need to be made, depending on the activities that have not yet been carried out at that time.
  3. If you are ill yourself and are unable to work, report this to your internship supervisor in the organisation, the UU supervising lecturer and the UU study advisor.
  4. For questions and comments about the progress of your internship: contact your supervising lecturer first.

Scenario 1 and Scenario 2 - Guideline for students who have to do an internship to graduate but have not been able to find an internship; and students for whom no other courses are available in the programme:

  1. The internship is replaced by an alternative assignment. The programme coordinator and/or core teachers offer assistance in finding an alternative. The possible interpretations are determined for each programme after approval by the Director of Education and (where necessary) the Examination Board.
  2. The starting points for alternative interpretations are that they must be at an academic level and that the weight of the total package (so including the work that may have already been done during the internship) relates to the number of EC awarded for the internship. Minimum hours: for 10 EC students have to invest at least 280 hours in their internship, for 15 EC that is at least 420 hours and for 30 EC this means 840 hours.
  3. For questions and comments regarding the alternatives: first contact your supervising lecturer. If you do not know who that is, please contact the internship coordinator of your master.

Scenario 1 and Scenario 2: Guideline for students who opt for a different way to fill in the part of the curriculum in which the (non-compulsory) internship was planned in block 2-4:

  1. Register in time for other courses.