16 December 2020

Guideline internships and COVID-19

It is still possible - and advisable - to do an internship in your bachelor, even though the coronavirus makes some things different. These guidelines state what the consequences of the coronavirus are and what you need to take into account.

Before you start your internship:

  • Some internship organisations require more interns, others less.
  • Much of the work will be done from home.
  • The content of the internship may suddenly change if national measures are tightened.
  • Internships abroad are only possible with green or yellow travel advice from the Ministry of Foreign Affairs. In the case of code orange or red, it is not allowed to travel in accordance with the guidelines that are also published on the website. See also https://students.uu.nl/en/academics/internships for the most up-to-date information on internships abroad.

Once you have found an internship, you need to make plans with your internship organisation for an alternative interpretation of the internship, a plan B. You need this in the event that the originally intended assignment is no longer possible, for example due to a tightening up of the national COVID-19 measures or due to changes in the internship organisation as a result of the COVID-19 pandemic. Consider, for example, the following options:

  • Working remotely with the (also remotely working) internship organisation
  • Switching to partial or full remote execution of the internship assignment
  • Other work at the same internship organisation

If you do not have a plan B, your programme (the internship coordinator or your supervising lecturer) may reject the internship. If you have any questions about this, please contact the internship coordinator of your department.

During your internship:

  • During your internship, you will adhere to the national measures applicable at that time for the coronavirus, including the rules applicable to public transport. Usually this means working completely remote. If you are able to work (partly) on location, you will observe all distance and hygiene measures.
  • If you work from home, you have to make clear agreements with your internship supervisor at the organisation. It is desirable to have brief contact with your internship supervisor every day (if possible; but at least once a week).
  • Your supervising lecturer will always be informed of any changes and will be involved in drawing up a plan B.

Is your internship mandatory, or do you need the internship in order to graduate? Then read the full guidelines below.

Full guideline BA internships during the COVID-19 pandemic 2020-2021

Guideline Faculty of Humanities on the start and completion of Bachelor's internships in blocks 2, 3 and 4, 2020-21, in response to the special circumstances caused by the coronavirus

This guideline applies to blocks 2, 3 and 4 as long as national measures concerning the coronavirus are applicable.

Basic principles:

  • We do not want to deprive or discourage students from doing an internship. We know from experience that even an internship completed entirely from home provides valuable connections, work experience and labour market orientation compared to taking regular courses.
  • However, students should take into account that there is a very real possibility that internships will be different than they were before the corona crisis. Some internship organisations require more interns, others less. Much of the work will be done from home, and the content of the internship may suddenly change if national measures are tightened.
  • Students should therefore ensure prior to starting the internship that they have agreed on a plan B with their internship organisation, in other words: a plan for an alternative interpretation of the internship period in case the originally intended interpretation is no longer possible. Either because of tightened national corona measures or because of changes in the internship organisation as a result of corona or corona measures. Plan B should state in which other way the internship can be carried out if this is necessary due to changed circumstances, thus making it possible for the student to finish his/her internship. Possible options for a plan B are (or a combination of these):
    • Participate in ‘working from home’ as is done within the internship organisation
    • Change to (partly) working from home on the internship assignment
    • Other activities at the same internship organisation
  • If there is no plan B, the programme may reject the internship. Instead, students can register for 1 or 2 courses during the change periods (for registration).
  • Students doing an internship will do so in accordance with the national measures concerning the corona virus (including the rules that apply to public transport). In other words: either entirely at home; or on location with due observance of distance and hygiene measures; or hybrid, where they work partly from home and partly on location with due observance of distance and hygiene measures.
  • If students work from home, very clear agreements are made about the supervision provided by the internship organisation: interns working from home need more supervision. That is why it is desirable for students to have daily contact with the internship supervisor at the organization (if possible, but at least once a week).
  • The supervising lecturer is always informed of any changes and is involved in drawing up a plan B.
  • Internships abroad are possible in blocks 2-4 of academic year '20-21, in accordance with the policy for interpreting travel advice for internships abroad as agreed at UU level. This means that internships abroad can only take place if the Ministry of Foreign Affairs has issued a green or yellow travel advice. In the case of code orange or red, in accordance with the guidelines that are also on the website, it is not allowed to travel. See also https://students.uu.nl/en/academics/internships for the most up-to-date information on internships abroad.
  • Not only do we aim to avoid study delays, but we also want to ensure that lecturers and students do not have to make a great deal of extra effort. Of course, taking into account the academic requirements and the intended learning outcomes.
  • For questions and comments about internships in times of corona, you should first contact the departmental internship coordinator. In principle, internships can go ahead if there is also a plan B that has been discussed with your internship organisation, in the event that the national measures are tightened.

Guideline for students who do a (compulsory) internship in block 2-4 (in order to graduate):

  • Consult with the internship supervisor at the internship organisation about the primary (plan A) and an alternative interpretation (plan B) of your internship. You record both plans in your internship plan (at least a list of tasks). The alternative plan must be fully executable from home in case the national measures are further tightened. The aim is to complete the internship as much as possible within the agreed period and to look for alternatives for timely implementation and completion where necessary.
  • Work, in consultation with your internship provider, in accordance with the national guidelines as long as they apply. At the moment this is written: in principle from home; or partly from home, or at a distance from colleagues. If you have to work from home, make clear agreements with your internship supervisor at the internship organisation about contact moments. You will probably have a greater need for contact with your internship supervisor if you work from home. For this reason, it is desirable to have contact with your internship supervisor at the organisation on a daily basis.
  • Involve your UU supervising lecturer in any adjustments to the internship plan and in drawing up a plan B.
  • If you are ill and are unable to work, report this to your internship supervisor at the organisation, the UU supervising lecturer and your study advisor.
  • If you have any questions or comments about the progress of your internship, please contact your supervising lecturer first.

Guideline for students who opt for a different way to fill in the part of the curriculum in which the (non-compulsory) internship was planned in block 2-4:

  • Register in time for other courses. Check your programme page on students.uu.nl for the enrolment periods and change periods (for registration).
  • If you have already found an internship and are unable to continue: consult your supervising lecturer and/or the study advisor and deal with this in a proper manner with the internship provider. In other words: communicate well and thank your internship supervisor for the time invested, etc. Also, if you are going to do an internship for fewer hours, because the amount of work is smaller than you anticipated, you must inform your supervising lecturer.