You can graduate if you meet all the requirements of your Master’s programme and if you are registered for the correct programme at Utrecht University.

Note: read more about the coronavirus here.

The diploma and the diploma supplement contain personal details such as your name and place of birth as registered in OSIRIS. So make sure your details are up-to-date. You can verify this here.

Please check in OSIRIS whether you are enrolled for the correct Master’s programme, for example in your Study Progress Overview.

Every last working day of the month the Board of Examiners sends you a graduation notification via email.

Verification Date Graduation Date
Friday 31 January 2020 Friday 31 January 2020
Friday 28 February 2020 Friday 28 February 2020
Tuesday 31 March 2020 Tuesday 31 March 2020
Thursday 30 April 2020 Thursday 30 April 2020
Friday 29 May 2020 Friday 29 May 2020
Tuesday 30 June 2020 Tuesday 30 June 2020
Friday 31 July 2020 Friday 31 July 2020
Monday 31 August 2020 Monday 31 August 2020

An example:

You have completed your thesis in early June and on 14 June you see that the grade has been registered in OSIRIS. Since this is your last grade all results for the LLM are now registered in OSIRIS and your Study Progress Overview indicates that you have fulfilled all requirements of the LLM. The Board of Examiners will then establish that you are eligible to graduate on 30 June 2020 and after the Board gives its final approval your official graduation date is 30 June 2020.

The graduation procedure is completed digitally, it is therefore of great importance to check your university email, even on vacation. If you know you will have no internet connection, please make sure someone else completes the procedure for you by filling out the graduation form. Please note that the rules and deadlines about graduation are strict.

Every last working day of the month the Board of Examiners checks whether students have fulfilled all requirements of the LLM. This is the case if on the first page of the Study Progress Overview all programme details are followed by a ‘yes’.

No notification?
Do you think you have fulfilled the requirements on the date of notification of graduation but didn’t you receive an email? Please immediately inform the Board of Examiners before 13.00 hours via BoardofExaminers.Law@uu.nl.

Your graduation date is the last working day of the month in which the Board of Examiners sends you an email informing you about your study progress (see schedule verification date/graduation date). The Board of Examiners will check whether you have fulfilled the requirements of the programme. If so, the Board of Examiners will register the date of graduation in OSIRIS. The Board always checks whether you are eligible for a degree classification. The official rules for the classification ‘cum laude’ can be found in the Education and Examination Regulation for the LLM (OER). Moreover, the Board of Examiners determines whether you fulfill the requirements for an issuance of the certificate of ‘civiel effect'.

No later than the end of the month following your graduation date, the Board of Examiners will send a confirmation to your student email address which states your graduation date and confirms whether you will collect your diploma or attend the graduation ceremony.

 

If you want to graduate please return the graduation form within 2 weeks, unless the email stated a shorter period (sometimes as short as 24 hours). Your options are to collect your diploma at the Student Information Desk Law or to participate in the official graduation ceremony of your Master’s programme.

Collect diploma
Please indicate on the graduation form that you wish to collect your diploma. As soon as you receive an email that your diploma is ready you can collect it at the Student Information Desk Law. Do not forget to bring your ID. If someone else is to pick up your diploma you have to let us know in advance.

International students
If you are an international student that no longer lives in the Netherlands, you can have your diploma sent to your home address abroad. We provide this service by means of a courier, since we issue diploma’s only once and using a courier is more secure than the regular postal services. If you are interested in this service, please contact us at BoardofExaminers.Law@uu.nl so we can inform you about the specifics of the arrangement.

Graduation ceremony
If you want to participate in the graduation ceremony, you are required to upload a 1-page summary of your thesis as well as your CV. You are welcome to invite family and friends to the ceremony though numbers may be limited due to the capacity of the room and safety regulations.

Schedule for the master's graduation ceremonies
Graduation Ceremonies usually take place in the Aula of the Academiegebouw. For the Master’s programme European Law, Public International Law and Law & Economics there is a graduation ceremony once a year that is open to all graduates (regardless of starting date); for the Criminology programme there is a ceremony for all graduates twice a year. For Legal Research there are one or more ceremonies per academic year, which are planned shortly before and generally do not take place in the Aula.

Master Ceremony date Start time Specifics
Criminology Tuesday 31 March 2020 9:00 hours cancelled
  Tuesday 9 December 2020 9:00 hours Graduation date 30 October 2020 or before.
European Law Tuesday 25 august 2020 14:00 hours Graduation date 31 July 2020 or before.
Law and Economics Tuesday 25 august 2020 9:00 hours Graduation date 31 July 2020 or before.
Legal Research Friday 11 December 9:00 hours  
Public International Law Tuesday 8 September 2020 9:00 hours Graduation date 31 July 2020 or before.

Please note that a graduation ceremony might be cancelled when there are not enough graduates .

If you want to postpone your graduation, you must submit a request for deferment to the Board of Examiners within 14 days of the graduation notification email.

In 2019-2020 you can apply for a deferment if you meet the following criteria:

  • you will fulfill an administrative position that is eligible for an administrative grant from Utrecht University
  • you will be completing an internship or course abroad
  • you will start another Master’s degree programme at another university in the Netherlands and do not want to pay the institutional tuition fee. Please note the Board of Examiners can decide on deferment of graduation but not on matters regarding tuition fee. If you do not have the Dutch nationality, please inquire about tuition fees before making any plans.

Please note you can graduate without disenrollment as a student at Utrecht University, which means it is not always necessary to postpone your graduation for e.g. an internship that requires enrollment as a student but is no part of your Master’s

Granted
The Board of Examiners will send you a notification of approval also informing you about the deferred graduation date. You have to stay enrolled until the deferred graduation date. On this date you will receive a new graduation notification by email.
Please note that you have to be enrolled as a student at Utrecht University on the deferred graduation date.

Rejected
The Board of Examiners will notify you if your request for deferment is rejected. You will graduate on the date mentioned in the original graduation notification.

Not having requested postponement or filled out the online form within two weeks, the Board of Examiners will automatically process your graduation. Attending the graduation ceremony will no longer be possible. You will graduate and receive a message when your diploma is ready to be collected at the Student Information Desk Law.

 

If you wish to end your studies following the completion of your study programme, you can disenroll from the university the month after the graduation date. Please note that on the graduation date you have to be registered at Utrecht University as a student! You do not have to be enrolled as a student on the date of the graduation ceremony.

For more information about (dis)enrollment or (ending) the study grant from DUO, see Student Services.