Graduation process

In order to graduate, you must meet the exam requirements. The Board of Examiners will notify you when you have done so. The requirements are described in the Education and Examination Regulations.

The Board of Examiners checks to see whether you have completed the graduation programme according to Osiris at 09.00h on the last working day of the month. In July and August the Board of Examiners checks this more often. If you meet the requirements, the Board of Examiners will notify you by e-mail. We advise you to check your inbox regularly on that day. This e-mail will contain important information, for example on the termination of your enrolment.

Check your study progress review (SVO) in Osiris:

  • Are there any results registered under Other Courses that are part of your degree programme? Please inform the Board of Examiners.
  • Have you earned credits at another institution in the Netherlands or abroad that have not yet been recorded in Osiris? Please fill in the form at: students.uu.nl/en > your programme > Practical information > Academic policies and procedures> Exemption.
  • Your name as registered in Osiris will be stated on the diploma and the grade list. Are you not enrolled correctly in Osiris and/or is your name not stated correctly in Osiris? Then please contact the Board of Examiners.

Have you obtained 165 ECTS? You will then receive an email from the Board of Examiners.

Your graduation date is the last working day of the month in which your final result is registered in Osiris.

Verification Date (before 9:00 hours)  Graduation Date Pick up Diploma as of*
Fri 28-09-2018 Fri 28-09-2018 Tue 16-10-2018
Wed 31-10-2018 Wed 31-10-2018 Fri 16-11-2018
Fri 30-11-2018 Fri 30-11-2018 Tue 18-12-2018
Fri 21-12-2018 Fri 28-12-2018 Fri 18-01-2019
Thu 31-01-2019 Thu 31-01-2019 Mon 18-02-2019
Thu  28-02-2019 Thu  28-02-2019 Mon 18-03-2019
Fri 29-03-2019 Fri 29-03-2019 Tue 23-04-2019
Tue 30-04-2019 Tue 30-04-2019 Mon 20-05-2019
Wed 29-05-2019 Fri 31-05-2019 Mon 17-06-2019
Fri 28-06-2019 Fri 28-06-2019 Tue 16-07-2019
Fri 30-08-2019 Fri 30-08-2018 T.b.a.

* unless you are taking part in a Graduation Ceremony. For more information about the Graduation Ceremonies, see below.

N.B. In July and August Osiris will be checked more often to monitor which students are eligible for graduation. When you graduate in this period the graduation date will be August 31st 2019. You will receive an Official Confirmation of Graduation before this date. When the thesis grades are in Osiris before July 18th 2019 (Bachelor) or before July 25th (Master) this confirmation will be sent before August 1st 2019. If the grades are entered on a later date the confirmation will be sent before August 31st.

Results that are registered in Osiris after your graduation date will not count towards your degree and will not be listed on your official transcript, the International Diploma Supplement (IDS).

Do you not wish to graduate yet? In certain cases it is possible to postpone your graduation (see below).

If you think that you have graduated but have not yet received word of this, then please send an email to the Board of Examiners.

If the Board of Examiners has verified that you have met all the graduation requirements, they will contact you by email on the last working day of the month. This email contains your graduation date and other information, such as terminating your enrolment and your student grant. You will also be asked to provide additional information via a web form.

Please check your email regularly on the last working day of the month of your graduation. You are responsible for terminating your enrolment in time.

Our grading system will be noted on the appendix of your diploma.

A weighted average grade is published on the International Diploma Supplement. For students who graduated before September 1st 2017, it is published as a Grade Point Average (GPA). For all students who graduate after September 1st 2017, it is published as a weighted average grade on the ten point scale.

The Board of Examiners will verify whether you have met the requirements for graduating cum laude. More information about cum laude can be found in the Education and Examination Regulations

If you graduate during the academic year and wish to terminate your enrolment, you will have to do so yourself by submitting a request in Studielink.

N.B. Do not terminate your enrolment before you received the official graduation email from the Board of Examiners.

Your enrolment will be terminated as of the 1st of the month following your request. If your last result is registered in April, and you want to terminate your enrolment as of 1 May, you have to put in your request on or before 30 April. It is not possible to terminate your enrolment retroactively.

You may choose to stay enrolled for the rest of the academic year, in which case your enrolment automatically ends as of 1 September. Of course you will then be required to pay the tuition fee for the rest of the academic year.

If you graduate in the summer (June, July or August),  there is no need to request termination of your enrolment. You are not entitled to a refund of tuition fees and your current enrolment will automatically end as of 1 September.

Read more about date of termination and tuition fee refund.

If you want to postpone your graduation you may submit your request to the Board of Examiners. You can do this within two weeks after receiving the email that you have met the graduation requirements. This email will state detailed information about postponement. 

In 2018-2019 postponement will certainly be granted if you:    

  • Are to assume a board position for which a board scholarship from Utrecht University is available
  • Are to do an internship
  • Are to follow a course abroad
  • Must take courses which are obligatory for admittance to a Master's programme (please note: only applicable for Bachelor students).

Postponement granted

If your request for postponement is granted, you will receive a notification. The notification will state until which date the postponement will be valid. After this date, you will once again receive notification that you have met the graduation requirements. You will then be told on which date you graduate.  

Postponement not granted

If your request for postponement is not granted, you will receive a notification. You will also be notified of your graduation date and given information about subjects such as the termination of your registration and your student grant.

If you wish to participate in the Graduation Ceremony, please indicate this on the web form that will be sent to you in your final notification. You have five working days to return the form. If we receive the form later you will be placed on a waiting list for the Ceremony.

  • If you are a Bachelor student please attach your curriculum vitae (resumé) and a few lines on your plans and ambitions to the application webform.
  • If you are a LUISS/Honours student please attach a file containing a short summary of your thesis, your curriculum vitae (resumé) and a few lines on your plans and ambitions to the application web form.
  • If you are a Master student please attach a file containing a short summary of your thesis, your curriculum vitae (resumé) and a few lines on your plans and ambitions to the application webform.

Without this information it is not possible to participate in the Ceremony.

It is possible to graduate during the academic year and receive your diploma during the Graduation Ceremony at a (much) later date. If you have indicated beforehand (before June 2019) that you want to participate in the Graduation Ceremony, you will be invited automatically.

All ceremonies are in cap and gown, which can be borrowed from U.S.E. free of charge. You will be asked to deposit your ID or driver’s license.

Family members and friends are welcome to attend the reception. More information about the number of guests will follow in the formal invitation.

The Graduation Ceremonies of 2019 take place in September/October 2019. The exact dates will be announced here as soon as possible. 

Pick up
You can pick up your diploma (on presenting a valid identification card) at the Student Information Desk Economics. Please take a look at the table above to see when your diploma is ready to be picked up. 

Authorise someone else to pick up your diploma
If you cannot pick up your diploma yourself, you can authorise someone else to pick up your diploma for you. Please fill out this authorisation form

Receive your diploma by post (only to non-Dutch addresses)
If you are not able to pick up your diploma and you are not living in the Netherlands, you can request to receive your diploma at your home address by filling in this form. For this we charge €25,00.

We will send the diploma, diploma supplement and a certified copy of the diploma supplement. Please note that it is not possible to send a certified copy of your diploma, as your signature should be on the diploma first.

We will send the documents using PostNL and you will receive the Track and Trace number once we received the payment.

If you have questions, please send an email to the Student Information Desk (studentdesk.use@uu.nl).

You are eligible for your student loan and/or travel card from DUO as long as you are enrolled as a student. Once your enrolment ends, you have to cancel these yourself. Read more on how and when to cancel your student grant and/or travel card.

If you are a non-EU/EEA student and hold a residence permit for study purposes, your residence permit is only valid as long as you are enrolled as a student at Utrecht University. Read more about the validity of your residence permit.

What to consider when you are (soon to be) graduating

When you are about to graduate, there are a few things you have to keep in mind:

If you have a DigiD and graduated after 1995, you can obtain certification of your graduation directly from the DUO diploma registry (only available in Dutch). If you don’t have a DigiD, or if you graduated before 1995, you can request certification of your graduation via this online form. Read more about verification of education.

Do you want to keep contact with alumni of Utrecht University?

  • The University Foundation is the University’s alumni organisation. The Foundations runs events and activities for graduates of Utrecht University and supports the student experience by funding activities by and for students.
  • The UU Mentor Network: giving or receiving advice on your career.
  • Are you a recent graduate? Come and join the Young Alumni Network.

Utrecht University School of Economics (U.S.E.) attaches great importance to its alumni. You are the ambassadors who represent us in many ways, for instance by the role you play in society. We therefore would like to welcome you to be involved, for example as a guest lecturer, by sending us interesting internships and job possibilities, and by attending events such as the annual Alumni Event. Also, we encourage you to let students experience what it’s like to work at your company, for example by hosting an inhouse day or a company visit. You are also welcome to become a member of the U.S.E. LinkedIn group.

Alumni Coordinator

Do you want to organise an alumni event for your own cohort and do you need some extra help, are you interested in giving workshops or showing students your workplace? Please feel free to contact us via e-mail: rebo.use.alumni@uu.nl

Do you have internships and/or job vacancies for starters at your company that might be interesting for U.S.E. students or do you have other suggestions or tips? Please feel free to place them on our Economics vacancies website and/or on the website of UU Career Center.