You can fill part of your curriculum by doing an internship. The amount of time is programme-specific. So always check with your own programme for more information and, if necessary, consult your Study Advisor on how  an internship will fit into your curriculum.

Contact details internship & career

As a bachelor student you will have to register your internship in Osiris Case. Programmes for which all internship communication will be organised entirely via Osiris Case:

Before your internship

Step 1: Search for an internship > Check the website > Contact your internship coordinator > Write an internship work plan when you have found an internship (in Osiris Case). Are you planning an internship abroad? Start on time and arrange your internship in Osiris Stay Abroad
Step 2: Register your internship in Osiris Case and upload your internship workplan (in Osiris Case).
Step 3: Your internship coordinator links you to your supervising lecturer and your supervising lecturer approves the level and number of EC's (in Osiris Case).
Step 4: Discuss your internship work plan with your supervising lecturer and internship supervisor.
• Step 5: Upload your final internship work plan and signed internship agreement (in Osiris Case).
• Step 6: Your supervising lecturer and internship supervisor approve your final internship work plan (in Osiris Case).
• Step 7: The Internship Office will check and sign the internship agreement and register you for the internship in Osiris (in Osiris Case).

During your internship

• Step 8: Your internship starts now! Upload your logbooks so that your supervising lecturer can provide you with feedback (in Osiris Case).

After your internship

• Step 9: Get feedback from your internship supervisor and write and upload your internship report (in Osiris Case). Tip: ask your internship supervisor for a testimonial/reference
• Step 10: Your internship will be assessed by your supervising lecturer (in Osiris Case).

Who is who?

  • Supervising lecturer = your programme's supervising teacher
  • Internship supervisor = your supervisor at the organisation you are doing your internship
  • Internship Office = contact for registration and Osiris results
  • Internship coordinator = contact person for all internship questions (apart from registration)

» Download version step-by-step plan for internship work placement (pdf)

Step-by-step plan Bachelor’s Internship
Step-by-step plan Bachelor's internship

In the infographic on the right you will find the step-by-step plan for the Bachelor’s internship. You complete each step before continuing with the next step. The steps are briefly explained below. Read these steps carefully, as well as the detailed internship manual (pdf).

Please be aware that the corona pandemic may affect your internship. Read these guidelines to find out what you should keep in mind while the corona measures are still in place.

Download the full infographic of the step-by-step plan internship in the Bachelor's(pdf).

Important documents in the initial phase

Finding an internship

You are responsible for finding a suitable internship. Tips for finding an internship can be found in the detailed internship manual. Your internship coordinator can also help you if necessary. In any case, you should start your search in time and check if the internship fits within your study programme. Did you find a last-minute internship? Please contact your internship coordinator to see what the possibilities are for obtaining EC.

Internships in the Netherlands

Please keep in mind that most organisations in the Netherlands use Dutch as their working language. Contact your internship coordinator to discuss your options if you do not speak Dutch and wish to do an internship in the Netherlands.

Making an internship work plan and registration internship

Once you have secured an internship position, you will write a draft version of your internshipwork plan. The exact content of the plan depends on the specific internship you wish to complete:

Screenshot Osiris Cases, My Cases

Next, you must register your internship in OSIRIS via My Cases > Start Case. Enter all the necessary information and upload your internship work plan. You will consult with your internship supervisor and your supervising lecturer to write a final internship work plan. 

Approval internship work plan

Both your supervising lecturer and internship supervisor have to approve your internship work plan, before you can start your internship. You can always check the status in your OSIRIS Case.   

Allocation of a supervising lecturer

Once you have registered your internship in OSIRIS via My Cases > Start Case, your internship coordinator will assign you a supervising lecturer.

Drafting an internship agreement

Before you start your internship, an agreement is arranged between the Faculty of Humanities, the host organisation and you as the student. This agreement sets out your liability insurance for the internship, giving you greater legal security. You must upload your internship agreement no later than two weeks before your internship begins. You will not be permitted to start the internship without this agreement. To draft your agreement, please use this standard UU internship agreement (pdf). This contract is also available in Dutch: standaard UU stageovereenkomst (pdf).

Once you have signed your agreement and obtained a signature from your internship supervisor (not your supervising lecturer), you must upload it to your OSIRIS Case. The Internship Office will check the submitted documents and sign the agreement, providing the third signature.

Exceptions

For some organisations, different arrangements apply:

  • Ministry of Foreign Affairs and Mediastages
    These organisations have their own internship agreements that you must sign and upload in OSIRIS Case.
  • Meertens Instituut
    You must submit both the faculty agreement and the Meertens Institute’s own agreement in OSIRIS Case.

Has everything been signed and approved in OSIRIS Case?

Once you receive notification in OSIRIS Case that your internship work plan has been approved and your internship agreement has been signed, you are ready to start your internship. The Internship Office will then register you in OSIRIS (you cannot do this yourself, like you can wit other courses).

Supervision

Several people will supervise you during your internship:

  • the supervising lecturer, who supervises the internship from within the university
  • an internship supervisor at the host organisation

Keeping a log

At least three times during your internship, you must upload a log in which you record and reflect on your work activities (see manual for details). Your supervising lecturer will give you feedback on your logs. You will receive an email as soon as the feedback can be found in OSIRIS Case. Eventually, you will add all logs as an attachment to your internship report.

Writing an internship report

Your internship will be assessed based on your internship report. It is best to start writing the report early on in your internship. You may spend 10% of your internship working hours on this.

Extend the internship

If your internship goes on for longer than originally intended (and you have discussed this with both your supervising lecturer and internship supervisor), use the internship agreement extension form (pdf, in Dutch).

Important documents in the final phase

Finishing your internship report

At the end of your internship, you must finish your internship report. This report contains an evaluation section and a description of the ‘product’ of the internship (see manual for details).

Submitting your internship report

You must upload your report (including all attachments) in OSIRIS Case. Your report will then be forwarded directly to the Internship Office. Remember to send your report to the host organisation as well, if they ask for it.

Assessment of your internship

Your supervising lecturer is responsible for assessing your internship. The internship report will be the main determinant for your final grade. Assessment is conducted using a standard assessment form specific to the internship type:

Request feedback internship supervisor

 About three weeks before the end of your internship, you will also ask your internship supervisor from the host organisation to provide further input for the assessment. You send this request via OSIRIS Case. Your internship supervisor will then receive a digital feedback form to fill out in OSIRIS Case.

Final grade

Your lecturer will inform you about your final grade. Copies of the completed assessment forms can be found in OSIRIS Case. Your grade and the number of EC will be entered in OSIRIS.

It is also possible to do an internship abroad. 

Finding an internship if you have a disability

Internships for students with disabilities are not always easy to find. If you run into any problems, please contact your internship coordinator. The following websites offer useful suggestions and/or internship vacancies:

  • Expertise Centrum Inclusief Onderwijs 
    Information on completing an internship with a disability, including a useful Guidebook (website in Dutch only).
  • Onbegrensd Talent
    A recruitment and selection agency for highly-educated people with a disability (website in Dutch only).

Student athletes

Student athletes may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships (e.g. flexible working hours and a longer internship duration). For more information, please contact your internship coordinator.

Programmes for which you will have to register your internship in Osiris Case, but all other communication as well as procedures will be outside Osiris:

Step-by-step plan

The steps below will help you prepare for your internship. Also check the detailed information in the Internship Guide (pdf).

Please be aware that the corona pandemic may affect your internship. Read these guidelines to find out what you should keep in mind while the corona measures are still in place.

You are responsible for finding your own internship position, but your internship coordinator can help you with that. Start looking early and plan your internship around your study programme. There are a number of resources that you can use to find internships.

  • Via the internship vacancies of the Faculty of Humanities you can find internships that organisations offer humanities students of the University of Utrecht. Some may fit your studies and interests, others may not.
  • Via the internship overview of Career Services you can find internships and graduation assignments that are suitable for students from various study programmes and various faculties. Ask your internship coordinator if it is possible to fit the internship you want to do in your study programme.
  • Contact the organisation where you wish to do an internship directly.
  • Use your own network of students, friends, family, teachers, et cetera.
  • Follow the channels of your programme or department, for instance Facebook, LinkedIn, Blackboard or newsletters.

Please keep in mind that most organisations in the Netherlands use Dutch as their working language. Contact your internship or programme coordinator to discuss your options if you do not speak Dutch and wish to do an internship in the Netherlands.

Often you will have to apply for an internship. Career Services offers useful application tips and tricks that can help you on your way.

During your internship you will have 2 people supervising you:

  • your internship lecturer (staff member UU)
    and
  • your daily supervisor (staff member internship organisation): the primary person responsible for providing supervision during the internship. 

Once you have found an internship position, you should contact your internship coordinator. He or she will then find you an internship lecturer. You should not contact lecturers yourself. The lecturer decides whether the internship assignment meets the requirements.

Together with your internship supervisor and internship lecturer, you will draw up an internship work plan:

This plan describes the internship assignment, the learning objectives and the supervision parameters. You must fill out the Internship Work Plan Form in order to obtain approval for the internship work plan. Both supervisors must sign the completed form.

You, the internship organisation and the Faculty of Humanities must sign an internship agreement for you to be able to do an internship. The Faculty of Humanities has a model Internship Agreement (pdf) available for students with a EU/EAA, Swiss or Surinam nationality. This contract is also available in Dutch: standaard stageovereenkomst (pdf). For non-EU/EEA student Nuffic has a standard agreement which you can use to settle the essential points around your internship. If the internship organisation has its own agreement, then the parties may use that instead.

The internship agreement must be signed by you and the internship organisation (not by the internship lecturer). The Internship Office will sign the agreement (see step 5).

Exceptions:

  • Ministry of Foreign Affairs. If you are doing an internship with the Ministry of Foreign Affairs, you must submit an internship application to the Ministry’s Internship Policy Coordinator. This person will send the internship agreement to the Internship Office, so you do not need to use the Faculty’s model agreement. The internship work plan must be signed by the internship lecturer and the internship supervisor. You can then submit the signed form and the work plan to the Internship Office (stage.gw@uu.nl).
  • Media internships. If you found your internship position via Mediastages.nl, then the Internship Office will only send a signed copy to the internship lecturer. Mediastages will send a copy directly to you.
  • Meertens Institute. The Faculty and the Meertens Institute have agreed to use both the Faculty’s model internship agreement and the Meertens Institute agreement. Remember to submit both agreements to the Internship Office at the earliest possible moment prior to starting the internship.

Once the internship work plan has been approved and the internship agreement has been signed, you must submit the following documents to the Internship Office via (stage.gw@uu.nl):

  • an internship work plan form
  • an internship work plan
  • an internship agreement

The Internship Office will check the documents for correctness and sign the agreement. They will then send you, the lecturer and the internship organisation a signed copy of the agreement. Once this is complete, you will automatically be registered for the internship in OSIRIS. You cannot do this yourself.

Please note! You should submit the documents listed above to the Internship Office before starting the internship, especially if you are doing an internship abroad. If, for some reason, you are unable to submit the documents before starting the internship, then try to turn them in as soon as possible.

At the end of the internship, you must write an internship report consisting of an evaluation section and a description of the internship results. The internship report is the basis for the internship lecturers' final assessment. You must turn in the report to the internship lecturer. In some cases the internship organisation also wants to receive a copy. You must also submit a digital version of the report (including all appendices) to the Internship Office via e-mail: stage.gw@uu.nl.

The internship lecturer is responsible for the final assessment and grading of the internship. Here you can find the forms for the different types of internships:

Level 2:

Level 3:

Your daily supervisor fills out an internship feedback form (Word) / feedbackformulier functioneren stagewerkplek (Word, in Dutch). The internship feedback form is the basis for a conversation between your internship lecturer and the daily supervisor about your performance during the internship. The quality of your internship report is crucial in this evaluation. The internship lecturer will take into account the feedback and evaluation of the daily supervisor.  You will receive this evaluation from your internship lecturer. Finally your grade and EC will be registered in OSIRIS.

Exceptional cases

Students with a disability may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships. Please bear in mind that it may take longer to find an appropriate internship.

For information for internships with a functional limitation, you can visit the websites:

Expertise Centrum Handicap + Studie 
Expertise centre for studying with a disability for such resources as the Stagewijzer (‘Guide to Internships’) in Dutch. If you are considering studying abroad, the website of also includes everything you need to know to ensure that preparations go smoothly.
Study in Holland
If you are looking for a subsidy scheme in support of an international internship, visit this Nuffic website.

Student athletes may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships (e.g. flexible working hours and a longer internship duration). For more information, please refer to your Student Counsellor.

Step-by-step plan

The steps below will help you prepare for your internship. Please read these carefully together with the Humanities Student Guide (pdf), which includes important information on finding an internship, internships abroad, writing the internship work plan, registering in Osiris, supervision, keeping a logbook and writing the final report and evaluation.

Please be aware that the corona pandemic may affect your internship. Read these guidelines to find out what you should keep in mind while the corona measures are still in place.

You are responsible for finding your own internship position. Start looking early and plan your internship around your study programme. There are a number of resources that you can use to find internships.

  • Via the internship vacancies of the Faculty of Humanities you can find internships that are suitable for humanities students. 
  • Via the internship overview of Career Services you can find internships and graduation assignments that are suitable for students from various study programmes. Ask your supervising lecturer if the internship you wish to do fits within the content of your study programme. If not, it it still possible to do the internship as extra work experience or to expand your network.    
  • Contact the organisation where you wish to do an internship directly.
  • Use your own network of students, friends, family etc.
  • On the Careers Day of Utrecht University you can informally come into contact with a variety of companies who offer internships.

Please keep in mind that most organisations in the Netherlands use Dutch as their working language. Contact your internship or programme coordinator if you do not speak Dutch and wish to do an internship in the Netherlands to discuss your options.

Often you wil have to apply for an intership. Career Services offers useful application tips and tricks that can help you on your way.

The organisation's internship supervisor is the primary person responsible for providing supervision during the internship. Once you have found an internship position, you will be assigned a supervising lecturer. The lecturer decides whether the internship assignment meets the requirements.

Together with your internship supervisor and supervising lecturer, you will draw up an internship work plan:

This plan describes the internship assignment, the learning objectives and the supervision parameters.

You must fill in the Internship Work Plan Form (pdf) in order to obtain approval for the internship work plan. This form is also available in Dutch: Stagewerkplanformulier (pdf). Both supervisors must sign the completed form.

You, the internship organisation and the Faculty of Humanities must sign an internship agreement for you to be able to do an internship. The Faculty of Humanities has a model Internship Agreement (pdf) available for students with a EU/EAA, Swiss or Surinam nationality. This contract is also available in Dutch: standaard stageovereenkomst (pdf).

For non-EU/EEA students, Nuffic has a standard agreement which you can use to settle the essential points around your internship.

If the internship organisation has its own agreement, then the parties may use that instead. The internship agreement must be signed by you and the internship organisation (not by the supervising lecturer). The Internship Office will sign the agreement after it has been submitted to the Student Desk (see step 5).

Exceptions:

  • Ministry of Foreign Affairs. If you are doing an internship with the Ministry of Foreign Affairs, you must submit an internship application to the Ministry’s Internship Policy Coordinator. This person will send the internship agreement to the Internship Office, so you do not need to use the Faculty’s model agreement. The internship work plan must be signed by the lecturer supervisor and the internship supervisor. You can then submit the signed form and the work plan to the Internship Office.
  • Media internships. If you found your internship position via Mediastages.nl, then the Internship Office will only send a signed copy to the supervising lecturer. Mediastages will send a copy directly to you.
  • Meertens Institute. The Faculty and the Meertens Institute have agreed to use both the Faculty’s model internship agreement and the Meertens Institute agreement. Remember to submit both agreements to the Internship Office at the earliest possible moment prior to starting the internship.

Once the internship work plan has been approved and the internship agreement has been signed, you must submit the following documents to the Internship Office:

  • 1 internship work plan form
  • 1 internship work plan
  • 1 original internship agreement

The Internship Office will check the documents for correctness and sign the agreement. They will then send you, the lecturer and the internship organisation a signed copy of the agreement. Once this is complete, you will automatically be registered for the internship in OSIRIS. So you cannot do this yourself!

Please note! You are advised to submit the documents listed above to the Internship Office before starting the internship, especially if you are doing an internship abroad. If, for some reason, you are unable to submit the documents before starting the internship, then try to turn them in as soon as possible.

Internship Office

A. Drift 10, 3512 BS Utrecht (Mon-Fri 11.00-15.00)
T. +31 (030) 253 6285 (Mon-Fri 11.00 - 12.30, 13.00 - 15.00)
E. stage.gw@uu.nl

Always mention your student number in correspondence!

At the end of the internship, you must write an internship report consisting of an evaluation section and a description of the internship results. The internship report is the basis for the supervising lecturers' final assessment. You must turn in the report to the internship supervisor as well as the supervising lecturer. You must also submit a digital version of the report (without appendices) to the Internship Office via e-mail: stage.gw@uu.nl.

The lecturer supervisor is responsible for the final assesment and grading of the internship. The evaluation of internships is based on standard forms:

The internship feedback form is the basis for a conference between your lecturer supervisor and the internship supervisor about your performance during the internship. The quality of your internship report is crucial in this evaluation. The lecturer supervisor will take into account the feedback and evaluation of the internship supervisor.  You will receive this evaluation from your lecturer supervisor.

Finally your grade and EC will be registered in OSIRIS.

Exceptional cases

Students with a disability may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships. Please bear in mind that it may take longer to find an appropriate internship.

For information for internships with a functional limitation, you can visit the websites:

Expertise Centrum Handicap + Studie 
Expertise centre for studying with a disability for such resources as the Stagewijzer (‘Guide to Internships’) in Dutch. If you are considering studying abroad, the website of also includes everything you need to know to ensure that preparations go smoothly.
Study in Holland
If you are looking for a subsidy scheme in support of an international internship, visit this Nuffic website.

Student athletes may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships (e.g. flexible working hours and a longer internship duration).

For more information, please refer to your Student Counsellor.

News

16 December 2020
Guidelines on master's internships during the COVID-19 pandemic
16 December 2020
Guidelines on bachelor internships during the COVID-19 pandemic
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