Guideline exams missed due to illness or force majeure

It is possible to improve a low grade in case of:

• unsatisfactory marks
  1. if you received an unsatisfactory mark for a required partial test (ie. a test for which you need to obtain a minimum grade, see the course handout for additional instructions)
  2. if you received a low final grade (between 4 and 5.5) and if you have completed all the course requirements, you may be eligible for a one-off attempt to improve that final grade according to EER Article 5.5 (note that the course coordinator sets the exam’s form, content and date).
• missing an exam following demonstrable illness or force majeure (see below)
  1. you can sit the regular extra or alternative exam as your first attempt
  2. if you missed the regular exam, so that the extra or alternative exam was your first attempt, you may be eligible to resit the exam once on condition your final grade is no lower than 4.

In order to qualify for a resit you must make sure you deregistered for the test on time (ie. before the exam starts). You should do three things:

1. Fill in the test de-registration form (only for Humanities students). The cancellation is confirmed automatically.
2. Inform the course coordinator of the cancellation by email, for example by forwarding the automatic confirmation received. To preserve your privacy, don’t forget to remove the reason for absence before forwarding the confirmation of de-registration.
3. Submit proof of illness or force majeure to the Study Advisor within five days of cancellation. Include your student number, course name and course code. You can do this by email. See below for admissible types of proof.

This guideline applies to exams, partial tests, presentations, oral exams, papers or any other form of testing.

Students who are ill or unable to attend due to force majeure should submit proof to their study advisor. Study advisors require such proof before they can contact the course coordinator to advise about a retake. Admissible types of proof include the following:

• Statement from a doctor
• Statement from a doctor’s assistant, giving the appointment date and patient’s name
• Proof of a doctor’s appointment
• A KNMG medical statement, stamped and dated
• A referral from a doctor, stating the date and patient’s name
• Copy of a medical prescription, stating the date and patient’s name
• Copy of a sticker for a prescribed medication, stating the date and patient’s name
• Statement from a therapist
• Copy of a funeral notice
• Copy of a personal wedding invitation
• Statement from a transport company stating the date, time, duration and nature of a delay
• Statement (report) from the police

If sufficient written proof is unavailable, please report to the telephone consultation hours of the GW study advisors: daily from 10-12 hours via 030-253 6990.

If the course coordinator rejects your application to take an extra or replacement exam and you feel that you nevertheless have a right to retake that exam, please submit your request to the Board of Examiners.