An internship during your Bachelor's

A part of your optional course profile credits (7.5 to a maximum of 15 EC) can be used to complete an internship. This can be a level 2 internship (professional practice internship) or a level 3 internship (research internship). You can also do an internship abroad. If necessary, discuss with your study advisor how you can fit the internship into your programme. For all other questions about internships, you can contact the internship coordinator. 

Careers orientation and internship coordinator

stageTLC@uu.nl
(for all sorts of questions)

By doing an internship you gain work experience and a professional network. If you would like to do an internship as part of the free choice in your Bachelor’s, it is best to contact your internship coordinator well in advance. You can also contact your internship coordinator in case you have questions about finding, setting up, processing and completing your internship as well as questions about what you would like to do after your studies.

Step-by-step plan internship in the Bachelor's
Step-by-step plan internship in the Bachelor's

In the infographic on the right you will find the step-by-step plan for the Bachelor’s internship. You complete each step before continuing with the next step. The steps are briefly explained below. Read these steps carefully, as well as the detailed internship manual (pdf).

Please be aware that the corona pandemic may affect your internship. Read these guidelines to find out what you should keep in mind while the corona measures are still in place

Download the Step-by-step plan internship in the Bachelor's (pdf).

Important documents in the initial phase

Finding an internship

You are responsible for finding a suitable internship. Tips for finding an internship can be found in the detailed internship manual. Your internship coordinator can also help you if necessary. In any case, you should start your search in time and check if the internship fits within your study programme. Did you find a last-minute internship? Please contact your internship coordinator to see what the possibilities are for obtaining EC.

Internships in the Netherlands

Please keep in mind that most organisations in the Netherlands use Dutch as their working language. Contact your internship coordinator to discuss your options if you do not speak Dutch and wish to do an internship in the Netherlands.

Writing an internship work plan and registration internship

Once you have secured an internship position, you will write a draft version of your internship work plan. The exact content of the plan will depend on the specific internship you wish to complete:

Next, you must register your internship in OSIRIS via My Cases > Start Case. Enter all the necessary information and then directly send your internship work plan by email to your internship coordinator. In consultation with your internship supervisor and your supervising lecturer you write a final internship work plan. 

Approval internship work plan

Both your supervising lecturer and internship supervisor have to approve your internship work plan, before you can start your internship. For this you use the internship work plan form, which must be signed by yourself, the supervising lecturer and the internship supervisor.

Allocation of a supervising lecturer

Once you have registered your internship in OSIRIS via My Cases > Start Case and you have send your internship work plan to the internship coordinator, your internship coordinator will assign you a supervising lecturer.

Internship agreement

Before you start your internship, an agreement is arranged between the Faculty of Humanities, the host organisation and you as the student. This agreement sets out your liability insurance for the internship, giving you greater legal security. You will not be permitted to start the internship without this agreement. To draft your agreement, please use this standard UU internship agreement (pdf). This contract is also available in Dutch: standaard UU stageovereenkomst (pdf).

Once you have signed your agreement and obtained a signature from your internship supervisor (not your supervising lecturer), send this together with the final version of your internship work plan and the signed internship work plan form to the Humanities Internship Office (stage.gw@uu.nl). You do this no later than two weeks before the start of your internship. The Internship Office will check the submitted documents and sign the agreement, providing the third signature.

Exceptions

For some organisations, different arrangements apply:

  • Ministry of Foreign Affairs and Mediastages
    These organisations have their own internship agreements that you must sign and send to the Humanities Internship Office.
  • Meertens Instituut
    You must submit both the UU agreement and the Meertens Institute’s own agreement and send it to the Humanities Internship Office.

Has everything been signed and approved?

Once you receive a notification form the Humanities Internship Office that your internship agreement has been signed, you are ready to start your internship. The Internship Office will then register you in OSIRIS (you cannot do this yourself, like you can with other courses).

Supervision

Several people will supervise you during your internship:

  • the supervising lecturer, who supervises the internship from within the university
  • an internship supervisor at the host organisation

Keeping a log

At least three times during your internship, you must upload a log in which you record and reflect on your work activities (see manual for details). You send these logs to your supervising lecturer who will give you feedback on your logs. Eventually, you will add all logs as an attachment to your internship report.

Writing an internship report

Your internship will be assessed based on your internship report. It is best to start writing the report early on in your internship. You may spend 10% of your internship working hours on this.

Extend the internship

If your internship goes on for longer than originally intended (and you have discussed this with both your supervising lecturer and internship supervisor), use the internship agreement extension form (pdf, in Dutch).

Important documents in the final phase

Finishing your internship report

At the end of your internship, you must finish your internship report. This report contains an evaluation section and a description of the ‘product’ of the internship (see manual for details).

Asking for feedback and submitting your internship report

About three weeks before the end of your internship, you will ask your internship supervisor from the host organisation to provide further input for the assessment of your internship. You can use the Feedback form internship supervisor (docx) for this. You will use this feedback in your internship report.

You must send your report (including all attachments) to your supervision lecturer. The lecturer will grade your internship report. Remember to send a report to the host organisation as well, if they ask for it.

Assessment of your internship

Your supervising lecturer is responsible for assessing your internship. The internship report will be the main determinant for your final grade. Assessment is conducted using a standard assessment form specific to the internship type:

Final grade

Your lecturer will inform you about your final grade. Copies of the completed assessment forms will be send to you by the supervising lecturer. Your grade and the number of EC will be registered in OSIRIS.

Send graded report to Internship Office

After your internship report has been assessed, send the latest version (incl. all attachments) to the Humanities Internship Office (stage.gw@uu.nl).

It is also possible to do an internship abroad

Finding an internship if you have a disability 

Internships for students with disabilities are not always easy to find. If you run into any problems, please contact your internship coordinator. The following websites offer useful suggestions and/or internship vacancies:

Student athletes 

Student athletes may face more difficult challenges in finding an appropriate internship. Fortunately, a growing number of companies are aware of the needs of this group of student interns and are taking steps to make it easier for this target group to complete internships (e.g. flexible working hours and a longer internship duration). For more information, please contact your internship coordinator.