Put in a request for approval if you want to take courses that are not part of your standard study programme.
Approval courses within Utrecht University
Step 1
Go to Osiris Student > Cases > My cases > Start a new case by using the plus icon in the bottom right corner. A new window will open. Make sure your pop-up blocker is turned off for the new window to open. Choose Request Board of Examiners.
Step 2
Select case type Approval courses UU or SVO changes. Specify the courses that you wish to follow and indicate how you want to include these courses in your programme.
Step 3
Upload the necessary documents. If you have paper attachments, submit them to the Student Information Desk Humanities. Please include your student number on all attachments.
Note: for courses in the free space/profiling space of a BA programme, you do not need approval for courses offered within the UU. However, make sure that there is no content overlap between courses in the profiling space and courses in the rest of your programme.
Approval courses from other Dutch or international universities
Step 1
Go to Osiris Student > Cases > My cases > Start a new case by using the plus icon in the bottom right corner. A new window will open. Make sure your pop-up blocker is turned off for the new window to open.
Step 2
Select case type Approval and registration courses non UU. State the courses that you wish to follow.
Step 3
Upload course description(s), including information on the method(s) of assessment. The Board of Examiners will determine whether the courses are of sufficient academic level, and verify that they do not overlap with other courses in your study programme. If you have any paper attachments, submit them to the Student Information Desk Humanities. Please write your student number on all paper attachments.
Step 4
After completing the course(s), register obtained credits in Osiris by submitting your transcript listing the courses, grades and credits you. The Board of examiners only accepts original transcripts, certified copies, or digital transcripts that are emailed directly to Examensecretariaat.gw@uu.nl by the institution where you took the courses. Transcripts that you attach to the request in Cases are invalid and will not be processed.
A certified copy is a copy of the original transcript on which a stamp indicates that the copy is identical to the original. You can have a copy authenticated by the university that issued the transcript or by the Student Desk Humanities. In the latter case, bring the original transcript with you.
Have you taken any other courses than requested?
Put in a new request for approval through Osiris > plus icon.
How are results converted?
Results are translated to EC using this conversion table and the information available on the transcript.
Note: Grades from foreign universities are not translated to the Dutch scale (1-10). Instead, they will be converted to the alphanumerical results Pass/Fail.
