Important documents in the initial phase
Finding an internship
You are responsible for finding a suitable internship. Tips for finding an internship can be found in the detailed internship manual. Your internship coordinator can also help you if necessary. In any case, you should start your search in time and check if the internship fits within your study programme. Did you find a last-minute internship? Please contact your internship coordinator to see what the possibilities are for obtaining EC.
Internships in the Netherlands
Please keep in mind that most organisations in the Netherlands use Dutch as their working language. Contact your internship coordinator to discuss your options if you do not speak Dutch and wish to do an internship in the Netherlands.
Writing an internship work plan and registration internship
Once you have secured an internship position, you will write a draft version of your internship work plan. The exact content of the plan will depend on the specific internship you wish to complete:
Next, you must register your internship in OSIRIS via My Cases > Start Case. Enter all the necessary information and then directly send your internship work plan by email to your internship coordinator. In consultation with your internship supervisor and your supervising lecturer you write a final internship work plan.
Approval internship work plan
Both your supervising lecturer and internship supervisor have to approve your internship work plan, before you can start your internship. For this you use the internship work plan form, which must be signed by yourself, the supervising lecturer and the internship supervisor.
Allocation of a supervising lecturer
Once you have registered your internship in OSIRIS via My Cases > Start Case and you have send your internship work plan to the internship coordinator, your internship coordinator will assign you a supervising lecturer.
Before you start your internship, an agreement is arranged between the Faculty of Humanities, the host organisation and you as the student. This agreement sets out your liability insurance for the internship, giving you greater legal security. You will not be permitted to start the internship without this agreement. To draft your agreement, please use this standard UU internship agreement (pdf). This contract is also available in Dutch: standaard UU stageovereenkomst (pdf).
Once you have signed your agreement and obtained a signature from your internship supervisor (not your supervising lecturer), send this together with the final version of your internship work plan and the signed internship work plan form to the Humanities Internship Office (firstname.lastname@example.org). You do this no later than two weeks before the start of your internship. The Internship Office will check the submitted documents and sign the agreement, providing the third signature.
For some organisations, different arrangements apply:
- Ministry of Foreign Affairs and Mediastages
These organisations have their own internship agreements that you must sign and send to the Humanities Internship Office.
- Meertens Instituut
You must submit both the UU agreement and the Meertens Institute’s own agreement and send it to the Humanities Internship Office.
Has everything been signed and approved?
Once you receive a notification form the Humanities Internship Office that your internship agreement has been signed, you are ready to start your internship. The Internship Office will then register you in OSIRIS (you cannot do this yourself, like you can with other courses).