Exceeding deadlines

Sometimes, during your Research Project, Business Internship, Writing Assignment or Mini Project, things do not go as planned — and that is okay. Whether it is due to personal circumstances, course planning, or unexpected delays from your supervisor, your project end date might need to shift. This page explains what to do if you are running behind schedule and how to handle deadline extensions properly.

Slight delay? No formal action needed.


If you are within 20 working days of your original end date, you do not need to submit a formal request. Instead, speak directly with your examiner and agree on a revised hand-in plan. This short extension is meant to give you time to finalise your report or wrap up last tasks.

Need more time? Submit an official extension request


If you exceed the 20 working days, you must request a formal extension before your deadline passes. The procedure depends on the type of project you're working on:

Major Research Project, Business Internship, Writing Assignment or Mini Project

Email your research project coordinator with:

A document signed by your examiner, including:

  • A clear motivation for the delay
  • A revised timeline with the new end date

Profile Project 

Submit a ‘rescheduling end date’ form in Osiris Case. Include:

  • Your new end date
  • A valid motivation
  • A new timeline

What counts as a valid reason?


You can request an extension for reasons such as:

  • Extra time needed to complete coursework
  • Time off due to personal or medical circumstances
  • Delays on the examiner’s/supervisor’s side (e.g. illness or unavailability)

If your situation involves personal or private matters, your study advisor can submit a supporting email on your behalf. Always reach out to them before submitting your request.

What is not a valid reason?


Extensions are not granted for:

  • Gathering more or better data
  • Insight or discussion of developments in the research group
  • Inclusion/ethics reviews (e.g. DEC or METC)
  • Day-to-day challenges of conducting research

Need support?


If you're unsure how to proceed or need someone to talk to about your situation, contact your study advisor or research project coordinator. They're here to help and guide you through the process.