Graduation procedure

To graduate, please follow these steps:

To graduate you must meet the following conditions:

  • You must meet all the requirements of your exam programme.
    This means that your study progress overview in OSIRIS is complete and correct. If any of the information on your study progress review is incorrect or incomplete on the final hand-in date, you won’t be able to graduate that month. There are no exceptions to this rule.
  • All results obtained must be registered in OSIRIS on the final hard-in date.You can find the monthly hand-in dates a bit lower on this page under Graduation Schedule. Are there any marks missing? Contact the lecture(s) concerned. Are any of the details incorrect? Send a message to Student Affairs Geosciences (studentaffairs.geo@uu.nl) with a brief explanation (and your full name and student number). Do you want to change a course in your study progress review? Email the Board of Examiners (boardofexaminers.geo@uu.nl) with your request (mention your name, study programme and student number). Please note that the Board of Examiners has 6 weeks to respond to your request.
  • You must be enrolled ath Utrecht University on your graduation date.

If you meet all the requirements of your exam programme and you are still enrolled, you will be notified on your UU email address in the week after the hand-in date. You will receive two emails:

Confirmation study progress review

In the week after the final hand-in date, the exam administration will send a email confirming that your study progress review is complete and correct and has been sent to the Board of Examiners for review. The email will also include a link to the exam registration form, which you need to fill out and return that week to the exam administration.

Confirmation graduation

If you have fulfilled all the requirements of your study programme, the Board of Examiners will approve your graduation. If so, they will send you an email confirming your graduation and informing you of your official graduation date.

Graduation statement

After you have been informed of your graduation date, you will receive an official graduation statement by (regular) mail. You can use this document for study or job applications, while you await your degree certificate.

Please note! Due to Covid-19, no graduation statements are currently being sent by mail.

You can terminate your enrolment as soon as you have received the email informing you of your official graduation date.

You can either choose to terminate your enrolment after you graduate, or you can stay enrolled for the rest of the academic year. For instance, because you still want to do an internship. You have to actively terminate your enrolment yourself, this is never done automatically!

Please note! The termination date of your studies is always the 1st day of the month following your graduation date. You have to submit your request for termination of enrolment (in Studielink) before the 1st day of the month in which you no langer want to be enrolled. So, if you want to terminate your enrolment directly after you graduate, you only have a few days to arrange this. Furthermore, termination of enrolment as of 1 July or 1 August does not entitle you to a refund of tuition fee.

Graduation Schedule

April 2021

  • Hand-in date: 16 April
  • Graduation date: 30 April

May 2021

  • Hand-in date: 21 May
  • Graduation date: 31 May

June 2021

  • Hand-in date: 18 June
  • ​Graduation date: 30 June

July 2021

  • Hand-in date: 23 July
  • ​Graduation date: 30 July

August 2021

  • Hand-in date: 20 August
  • Graduation date: 31 August

September 2021

  • Hand-in date: 17 September
  • ​Graduation date: 30 September

October 2021

  • Hand-in date: 22 October
  • ​Graduation date: 29 October

November 2021

  • Hand-in date: 19 November
  • ​Graduation date: 30 November

December 2021

  • Hand-in date: 17 December
  • ​Graduation date: 24 December

January 2022

  • Hand-in date: 21 January
  • ​Graduation date: 31 January

February 2022

  • Hand-in date: 18 February
  • ​Graduation date: 28 February

March 2022

  • Hand-in date: 18 March
  • ​Graduation date: 31 March

Diploma

How and when do you receive your degree certificate?

You can either receive your diploma at an official graduation ceremony, or you can collect it yourself at Student Affairs Geosciences. You can indicate your choice on the exam registration form that you receive with the study progress review confirmation email sent by the exam administration office. 

Ceremony

You will receive an invitation for the graduation ceremony on your private e-mail address that is registered on Studielink. Please check timely whether this e-mail address is up-to-date. See 'graduation ceremony' for more information on upcoming ceremonies.

Pick-up

If you have indicated that you would like to pick up your diploma yourself, you will receive an email from Student Affairs as soon as it your diploma is ready.

At this moment it is not known where and in which setting the graduations will take place.

28 oktober 2021

Please note! To be able to participate in the October 2021 ceremony, you have to be graduated on 31 August 2021 at the latest (hand-in date for last results: 20 August 2021)

Special regulations

There are special regulations concerning graduation. You can graduate 'cum laude' and in some cases it is possible to postpone your graduation.

If you perform exceptionally well during your studies, the adjudication 'cum laude' may be added to your diploma to show that you have graduated 'with distinction'. Cum laude is the only distinction recorded on degree certificates. See the Education and Examination Regulations for Bachelor's degree programmes (art. 6.2) for the requirements.

You might want to postpone your graduation because you still have further study obligations. For example you might, have to take courses to be admitted to a certain study programme, want to do an internship or part of your programme abroad, or become a member of a university administrative or advisory body for which you receive financial assistance from Utrecht University. In such cases, the advisable course of action is usually to graduate, but not terminate your enrolment. That is, if the study obligations take place during the current academic year. If your obligations last into the following year, please consult your Study Advisor or Student Affairs Geosciences to determine what course of action is best.

Request

To postpone your graduation you must submit a request to the Board of Examiners (boardofexaminers.geo@uu.nl) clearly explaining your reasons. You should submit your request as soon as you receive a message from Exam Administration informing you that the Board of Examiners is reviewing your file. You have two weeks from the official communication outlining your graduation date to submit your postponement request. To avoid considerable paperwork, you are advised to submit your request well in advance of the initial graduation date.