Graduation

You must comply with the requirements set forth in the Education and Examination Regulations (OER). 

Graduation check

Do you want to know what requirements of your examinations programme you still need to meet? Or is the information incorrect or incomplete? You are welcome to visit the walk-in hours of the student advisors for a graduation check.

Cum laude

Please check the Education and Examination Regulations (art. 6.2) for the cum laude requirements. The Board of Examiners will determine whether you meet these requirements. The cum laude disctinction will appear on your diploma and the International Diploma Supplement (IDS).

The graduation mail will be sent halfway through or at the end of the month via your student mail. Keep a close eye on your student mail account.

The graduation mail will contain a request to fill in and return the graduation form in OSRIS Case within two weeks, indicating whether you wish to:

• graduate, and would like to attend the graduation ceremony or would prefer to collect your diploma at the desk of the Student Information Point (see also step 3);
• apply for postponement at the Board of Examiners.

No graduation mail?

If you have not received a graduation mail by 04:00 pm on the last working day of the month and you think that you should be allowed to graduate, you should contact the Graduation Office via examenbureau.fsw@uu.nl.

After the graduation form has been processed, the Graduation Office will send you a confirmation mail. In Osiris Case you will find your examination date and the date of the graduation ceremony (or the date on which you can collect your diploma). Any results you achieve after your examination date will not be included in your International Diploma Supplement (IDS) or your cumulative average grade.

After the Board of Examiners determines that you meet all examination requirements, your final examination date will be set on the last working day of the same month. This date is also listed on your diploma.

The rules for determining the examination dates are part of the Education and Examination Regulations (EER). 

You can pick up your diploma documents at the STIP office in the Sjoerd Groenman building. Be sure to bring valid identification with you! Check the current opening hours of STIP in advance.

Authorize someone else

If you authorize a person to obtain the degree certificate because you are unable to obtain it yourself, please complete the authorisation form (pdf) and add a copy of your ID. The attorney who receives the diploma must also be able to legitimize himself.

If you graduated between September and May, you should terminate your enrolment as a student of Utrecht University in Studielink. Do this before the end of the month in order to get your tuition fees refunded. You cannot terminate your enrolment retroactively. 

Please note! Make sure to terminate your enrolment after receiving your graduation mail from the Graduation Office (see Step 2). It's not necessary to wait for the subsequent confirmation mail from the Graduation Office (which contains your examination date). 

If you graduate in the months June, July or August, you do not have to terminate your enrolment; your enrolment will be terminated automatically. Please note that tuition fees will not be refunded if you terminate enrolment on 1 July or 1 August.

You must cancel your student grant and travel card yourself via the DUO website. See the Termination of your studies site for more information about canceling your student and travel card. 

You can apply for postponement if:

1. You are going to hold a management position for which a Utrecht University management participation grant is available.

Documentation: Specify which participation grant you are eligible for. No documentation necessary. The Board of Examiners will contact the deans.

2. You are going to attend a work placement, or a degree programme component abroad.

Documentation: A copy of the form showing that approval has been granted to attend a work placement, or a degree programme component abroad.

Internship: The internship must be an official education component, completed as part of the Master’s examination. The internship must be followed in the semester immediately following the semester in which the requirements of the examination programme are met.

Component abroad: The component abroad must be followed in the semester immediately following the semester in which the requirements of the examination programme are met.

If you graduate at the beginning of the month and (urgently) need a declaration of graduation, you can request one by a request in OSIRIS Case. Please log in OSIRIS Student and go to tab ‘Cases’, select ‘My cases’. Select the button ‘Start case’ and start the case ‘FSBS & GST - Request declaration of graduation’. The Graduation Office will then generate a declaration of graduation as soon as possible.