Utrecht University follows the guidelines of the Dutch government  and the travel advice of the Ministry of Foreign Affairs on Netherlands Worldwide. The Dutch government continuously updates the travel advice.

The answer to this question depends on the region you come from and the way in which your region is marked: is this a region within or outside the EU/Shengen area and is this region marked as a safe or high-risk region?
You’ll find all the information necessary on the checklist of the Dutch government.

Below a short summary per region, keep in mind that information can change. Information provided by the Dutch government is always leading.

I come from a safe region within the EU / Shengen area
You may travel to the Netherlands. No negative test result or self-quarantine is required. A health declaration is needed when travelling by air.

I come from a high-risk region within the EU / Shengen area
You may travel to the Netherlands with proof of vaccination*, proof of recovery or a negative test result. A health declaration is needed when travelling by air.

I come from a safe region outside the EU / Shengen area
You may travel to the Netherlands. No negative test result or self-quarantine is required. A health declaration is needed when travelling by air.

I come from a high-risk region outside the EU / Shengen area
There is an EU entry ban for high-risk areas. You may only travel to the Netherlands if the purpose of your trip falls under one of the exemption categories**.

* Proof of vaccination is valid 14 days after full vaccination.

** Exemption categories: fully vaccinated, holder of Dutch (study) residence permit, students coming for < 3 months. This is a selection of categories.

 

 

Outgoing UU exchange students

Study-related trips are only possible in case of travel advice with code green or yellow. In case of code orange or red you are not allowed to travel. This applies to internships, exchange and field work too. 

Exchange programmes fall semester 2021 (September – February) 

We are hopeful that towards the summer, things will slowly return to normal and that travelling and studying abroad will be possible again. It remains difficult, however, to predict the course the pandemic will take in the coming months.

Utrecht University and host university decisions
In early April, the Utrecht University Executive Board has decided that all physical exchange set to take place during the first semester of next year may continue under the condition that the Dutch Ministry of Foreign Affairs permits travelling abroad. This means that, at this moment, we encourage you to continue any necessary preparations.

Your host university might make a decision about your exchange in the coming weeks. You will be notified as soon as possible in case we have an important update about your exchange.

Your reference date
You can find the reference date for your host university below. On this date Utrecht University decides if your Exchange can take place under the condition that the Dutch Ministry of Foreign Affairs permits travelling abroad. In the FAQ you can find more information on how this date is determined and on what the decision shall be based. 

Find your university with ctrl+F

Reference date 1 June 2021

  • Universiteit van Stellenbosch
  • University of Johannesburg

Reference date 15 June 2021

  • National University Singapore
  • Temple University
  • Tulane University
  • Universidad de Los Andes, School of Management
  • Universidad de Chile

Peildatum 1 July 2021

  • Aarhus University
  • Bard College Berlin
  • Binghamton University, New York
  • Chalmers University of Technology
  • Colorado School of Mines
  • Copenhagen Business School
  • Johns Hopkins University
  • Malmo University
  • Tallinn University
  • University of Aruba
  • University of Jyväskylä
  • University of Lapland, Rovaniemi
  • University of Stockholm
  • University of Uppsala
  • University of Wyoming, Laramie
  • University of California (EAP) - Berkeley
  • University of California (EAP) - Merced
  • Washington University, St. Louis
  • Bard College University
  • MAUI network - Baylor University
  • University of Florida, Gainesville

Reference date 15 July 2021

  • Ajou University
  • Eötvös Loránd University
  • Masaryk University
  • National University of Ireland, Galway
  • Queen's University
  • Roskilde University
  • Sciences Po Bordeaux
  • Sciences Po Paris
  • St. Petersburg State University
  • Sungkyunkwan University
  • The Chinese University of Hong Kong
  • The University of Hong Kong
  • Tsinghua University
  • Universidad Autonoma de Madrid
  • Universidad Carlos III de Madrid
  • Universidad Francisco de Vitoria
  • Universidade de Lisboa
  • Universidade Nova de Lisboa
  • Università Ca'Foscari Venezia
  • Universitat de Barcelona
  • Universität Graz
  • Université de Strasbourg
  • Université de Toulouse II le Mirail
  • Université Lumière, Lyon II
  • Université Paris 1 Panthéon-Sorbonne
  • Université Paul Valery (Montpellier III)
  • University College Cork
  • University College Dublin
  • University of Alberta
  • University of Calgary
  • University of Copenhagen
  • University of Helsinki
  • University of Iceland
  • University of St. Andrews
  • University of Tartu
  • University of Toronto
  • University of Victoria
  • Vilnius University
  • Xi'an Jiaotong-Liverpool University
  • Yonsei University
  • Bilkent University
  • Lund University
  • Lund University (LUSEM)
  • Universidad de Salamanca
  • Università degli studi di Trento
  • Université François-Rabelais de Tours
  • University of Massachusetts Boston
  • University of New Hampshire
  • Université Internationale de Rabat
  • Universidad Autonoma de Barcelona
  • Universidad Complutense de Madrid
  • Université de Haute-Bretagne (Rennes II)
  • University of Limerick
  • Norwegian University of Science and Technology
  • University of Oslo
  • University of Bergen
  • University of Tromsø

Reference date 2 August 2021

  • Universitat Pompeu Fabra Barcelona
  • ETH Zurich
  • Harting Program (University of Liverpool)
  • Harting Program (University of Manchester)
  • Harting Program (University of Maynooth)
  • Károli Gáspár University
  • KU Leuven
  • Queen Mary University of London
  • Queens University Belfast
  • Swansea University
  • Universidad de Valladolid
  • Universidade de Coimbra
  • Università Commerciale Luigi Bocconi
  • Università d. studi di Roma La Sapienza
  • Università degli studi di Firenze
  • Università degli Studi Roma Tre
  • Universitat de València
  • Université de Genève
  • Universiteit Antwerpen
  • University of Aberdeen
  • University of Birmingham
  • University of Bristol
  • University of Bristol (ELAN)
  • University of California, Los Angeles
  • University of East Anglia
  • University of Edinburgh
  • University of Exeter
  • University of Glasgow
  • University of Hull
  • University of Kent
  • University of Leeds
  • University of Leicester
  • University of Reading
  • University of Sheffield
  • University of Sussex
  • Vrije Universiteit Brussel
  • Ankara University
  • Libera Università Internazionale degli Studi Sociali Guido Carli
  • Trinity College, University of Dublin
  • Trinity College, University of Dublin (ELAN)
  • Universidade Católica Portuguesa
  • Università di Bologna
  • Université Panthéon-Assas (Paris II)
  • University of California (EAP) - Davis
  • University of California (EAP) - Irvine
  • University of California (EAP) - Los Angeles
  • University of California (EAP) - Riverside
  • University of California (EAP) - San Diego
  • University of California (EAP) - Santa Barbara
  • University of California (EAP) - Santa Cruz
  • University of Zagreb
  • University of Washington, Seattle
  • Harting Program (Bangor University)
  • Nanjing University
  • Universidad de Alcalá
  • Universidad de Cádiz
  • Universidad de Granada
  • Università degli studi di Parma
  • Università degli studi di Trieste
  • Università degli studi di Verona
  • Universität Basel
  • Waseda University
  • National Chengchi University
  • National Taiwan University
  • National SunYat Sen University

Reference date 16 August 2021

  • École des Hautes Études en Sc. Sociales
  • Charles University Prague
  • Freie Universität Berlin
  • Harokopio University
  • Hebrew University of Jerusalem
  • Imperial College of Science, Technology and Medicine
  • Interdisciplinary Center Herzliya
  • Ludwig-Maximilians-Universität München
  • National University of Political Studies and Public Administration
  • Technische Universität Berlin
  • Università degli studi di Padova 'Il Bo'
  • University College London
  • University of Cambridge
  • University of Haifa
  • University of Ljubljana
  • University of Science, Malaysia
  • University of Tsukuba
  • Westfälische Wilhelms-Universität Münster
  • Wirtschaftsuniversität Wien
  • Humboldt-Universität zu Berlin
  • Jagiellonian University
  • University of Southampton
  • Aberystwyth University
  • Aberystwyth University
  • Aristotle University of Thessaloniki
  • Harting Program (University of York)
  • Harting Program (Unversity College London)
  • Kyoto University
  • Libera Università Maria SS Assunta, Roma
  • Universidad de Sevilla
  • Università degli studi di Napoli "L'Orientale"
  • Universität Wien
  • University of Malta
  • University of York
  • Bogazici University

Reference date 1 September 2021

  • Universität Konstanz

These reference dates are based on the information that we have received from your host universities at this time. Your host university will inform you in due time when they specifically expect you on campus. This may differ per faculty and/or programme. 

Is your host university not mentioned in this list?

This list above is complete and definite. If there is no reference date for your host university, kindly contact us via exchange@uu.nl.

Moving forwards

The situation will remain uncertain for some more time. We advise you to continue your application at the host university and other exchange-related preparations. There is a very real possibility that your exchange can continue! However, if possible, postpone making any costs or booking travel tickets and housing.

Questions?

We understand you might still have some questions. The situation in uncertain and it is hard to predict what the world will look like in a few months. For your benefit we have published a FAQ on the website. In case you have any remaining questions, please contact your exchange coordinator / the International Office.

FREQUENTLY ASKED QUESTIONS

 

1. Explanation & background of Executive Board decision

Yes, at this moment you can still go on exchange, provided that eight to six weeks before the starting date of your exchange programme there is a positive (green or yellow) travel advice for your country of destination.
Please note: whether your exchange can continue also depends on your host university. They might also decide to cancel your exchange.

Utrecht University will decide eight-to-six weeks in advance of the starting date of your exchange whether your exchange can continue. The International Office has checked with your host university what the first date is when you are expected. Usually this is a welcome day or orientation week that takes place before classes begin. Some host universities have informed us that, currently, the exact starting date has not yet been determined. As soon as they inform us of this date, we will update the website accordingly. If there is no reference date for your host university yet, please keep a close eye on this website the coming weeks. 

Yes, this decision is subject to change. If your exchange can continue on the reference day, but the travel advices changes for worse (to code orange or code red), Utrecht University will cancel your exchange. Cancellation of your exchange is always final. In addition, your host university might also make the decision to cancel your exchange

The global pandemic has destabilized the world. Currently, the world is too unstable to responsibly allow students to travel abroad on exchange. There might be light at the end of the tunnel, however, as vaccination programmes are in operation. At the same time, there are many uncertain factors at play, such as the emergence of new coronavirus varieties. Utrecht University’s ambition remains, so long the situation allows it, to offer its students international experience abroad – while also keeping in mind whether this is realistic and doable, and considering any (financial) risks. The Executive Board’s decision and the accompanying procedure aim to support this ambition as closely as possible. 

Utrecht University follows the advice of the RIVM, WHO, and the Ministry of Foreign Affairs regarding the coronavirus. This also concerns travel advice. Check the website of the Ministry of Foreign Affairs for an explanation of the different colour codes (only available in Dutch). You can also register with the Ministry for updates concerning your destination country.

The International Office will check whether exchange programmes can continue on the 1st and 15th of every month. For every host university, the International Office will determine the starting date of the exchange programme. This starting date is based on the orientation or welcome day of the host university. In case several students have different starting dates at the same university, the earliest starting date will count for all students. From this starting date, we count back six-to-eight weeks and set the reference date on the closest check date (1st or 15th) of that month. Under no circumstances will the reference date earlier than six weeks prior to the starting date of your host university.

No, once your reference date has been set, it cannot be changed.

The International Office aims to inform students as soon as possible after the reference date about the travel advice for their destination.

In case we have a relevant update about your exchange, you will receive an e-mail. 

Utrecht University only allows students to go on exchange in countries that have a green or yellow travel advice. The Ministry of Foreign Affairs' travel advice is heeded at all times, even if you have been issued a EU Digital COVID Certificate: you can go on exchange only if a green or yellow travel advice is in effect on your host university's reference date.

Please check whether this FAQ answers any other questions you might have. Should any question remain unanswered, please contact your exchange coordinator / the International Office.

  

2. Preparation phase: before your reference date

You can cancel your exchange at any time. However, you can’t choose a new destination for semester 1.

Do you want to postpone your exchange to the second semester? This is only possible based on availability and if it fits within your study programme. Please contact your exchange coordinator / the International Office about this.

It is important to apply at the host university, even if you are not sure yet whether your exchange can go ahead. Host universities have deadlines for the application of incoming students, and it would be a shame if you ultimately cannot go because you did not apply in time.

Think carefully about what you would like to do in case your exchange gets canceled. You can discuss your plans with your study advisor, tutor, or contact person study abroad (depending on your study programme). In any case, we recommend that you register for courses at Utrecht University during the regular registration period. In this way you will not incur any delay in your studies.

This is possible if it fits within your study programme. You can choose to cancel your exchange for 2021-2022. You will have to submit a new application in the coming academic year, after which you go through the selection procedure again. We cannot, in any way, guarantee that you will be selected again for an exchange in 2022-2023. You will not be given priority over students who applied for the first time. More information can be found on the Study abroad page in due time.

If you are going to a European destination, you can usually apply for an Erasmus grant, even if it is not yet certain whether you can actually go there. You can also apply for an Erasmus grant if you are selected for an exchange to the United Kingdom in the academic year 2021-2022. Students who qualify for this grant will be notified about this by the Erasmus+ Office. For more information and a list of participating countries, visit www.uu.nl/erasmus.

It is important to prepare your housing situation well. Investigate the housing options that your host university offers, but look carefully at the cancellation policy! If you wait until the reference date has passed, you might be too late to arrange housing.

For now we advise you to wait with looking for a subtenant for your accommodation in the Netherlands. Make sure you inquire with your landlord about what is and what is not allowed in terms of subletting your accommodation.

You could already book a ticket for your trip, but if your exchange gets canceled, these costs are for your own account. Before you book anything, take a good look at the cancellation policy! We recommend that you postpone these costs as long as possible, preferably until after the reference date. Students who are eligible for a Travel Green Grant will be informed on this. 

If necessary, you must start applying for a visa on time. You will often receive information about this from the host university. Any costs for a visa are for your own account in case the exchange gets canceled.

In this situation it is up to you to decide to either be present for the appointment or for your stay abroad for your Exchange. It is very unfortunate if this conflicts but Utrecht University nor your host university can mediate in planning the date for vaccination.

You could ask your host university about their policy regarding students who have not yet been fully vaccinated and whether your destination’s government possibly offers second vaccinations to Exchange Students. It may also help to schedule your vaccination appointment by phone instead of online. You may be able to plan your appointment a bit earlier

If you have any questions, you can contact your exchange coordinator / the International Office. If you have specific questions about (the application procedure at) your host university, please contact (the exchange coordinator of) the host university directly.

 

3. After your reference date: your exchange is cancelled

If on the reference date it appears that it is not possible to travel to your destination during semester 1, your exchange will be cancelled. It is not possible to choose another destination for this semester. If you wish to defer your exchange to the second semester, please contact your exchange coordinator / the International Office.

This is possible, given that this fits into your study programme. If you choose to do so, your exchange for 2021-2022 will be cancelled. You can apply again next year, after which you will have to go through the entire selection procedure again. We cannot guarantee that you will be selected again to go on an exchange in 2022-2023. You will not have priority over students who apply for the first time. More information can be found on the study abroad website in due time.

The Erasmus grant is calculated afterwards based on the period you spent abroad. Since you will not travel abroad in case your exchange is cancelled, you will not receive an Erasmus grant.

No, if your exchange is cancelled, your costs will not be reimbursed by Utrecht University.

Cancellation of your exchange means that your nomination at the host university will be withdrawn. Your host university will subsequently cancel your application, which means that you will not be able to follow any courses there.

Utrecht University will inform all host universities if the exchange is cancelled. You do not have to do this yourself.

If the exchange is cancelled by Utrecht University, it means you are not allowed to travel to your host university, even if the host university is willing to welcome you on campus. Please let your exchange coordinator / the International Office know if you receive information from your host university after cancellation by Utrecht University.

If you have any questions, please contact your exchange coordinator / the International Office.

 

4. After your reference date: your exchange can conditionally continue

Utrecht University uses the travel advice of the Ministry of Foreign Affairs when deciding whether or not to proceed with an exchange. Colour code green means that there are no special health or safety risks. Colour code yellow means that you can travel, but you should remain vigilant because there are risks

If you decide not to go on exchange, send an e-mail to your exchange coordinator / International Office to cancel your exchange. Your coordinator will then inform you about the next steps. There is no ultimate cancellation date, but please let us know as soon as possible, so that we might be able to offer your place to someone else.

It is possible that your host university or the country you are travelling to only admits students who have been vaccinated. Therefore, please read the application instructions of your host university carefully and in case of doubt, e-mail your contact person at the host university.

Your destination country might have certain entry requirements. Check the website of the Netherlands Worldwide for the country of destination (information in Dutch), and check well in advance of your departure which conditions you have to satisfy in order to be allowed to travel. Also consult the websites of the local government authorities (including the RIVM-equivalent of your destination).

No, you cannot travel later if the classes at your host university have already started. If your exchange is cancelled (on the reference date or before departure), there is no option to travel to your destination later in the semester. Cancellation of your exchange is final.

If you show COVID symptoms, stay home and get tested. Stay at home until your test appointment and then stay at home until you receive the results. Then follow the advice of the GGD. Also contact the exchange coordinator of your host university, they can guide you and give information about what you should and should not do.

In this situation it is up to you to decide to either be present for the appointment or for your stay abroad for your Exchange. It is very unfortunate if this conflicts but Utrecht University nor your host university can mediate in planning the date for vaccination.

You could ask your host university about their policy regarding students who have not yet been fully vaccinated and whether your destination’s government possibly offers second vaccinations to Exchange Students. It may also help to schedule your vaccination appointment by phone instead of online. You may be able to plan your appointment a bit earlier

If you have any questions, please contact your exchange coordinator / the International Office. If you have specific questions about (the application procedure of) your host university, please contact your contact person there.

 

5. Changes during the semester

Should the official travel advice change to orange during your stay abroad, the university will always contact you. Because your safety is important to us, we aim to tailor our advice to your specific situation. Utrecht University may urgently advise you to return to the Netherlands. Discuss your situation with your exchange coordinator from the International Office, so that you can decide together which steps you should take to ensure your safety.

If you have travelled to a destination and during your exchange you would like to return home, please inform both your contact person at the host university and your coordinator / the International Office at Utrecht University. Together, we will consider your options at that moment, and their consequences.

When you have made costs prior to your exchange and you receive the message that your stay abroad cannot take place, the costs made cannot be reimbursed by Utrecht University. We advise you to look for a good travel and cancellation insurance.

In case Utrecht University advises you to come back to the Netherlands during your exchange, the costs will be at your own expense. Utrecht University cannot reimburse the costs made. We advise you to look for a good travel and cancellation insurance.

If you get infected with the corona virus during your exchange, follow the (quarantine/isolation) instructions of the local authorities.

Ask your host university which organisation provides this information and keep an eye on it during your exchange. Always keep an eye on the information from the Netherlands as well. Should you return to the Netherlands during or after your exchange, do the Quarantine Travel Check.

Should you have any questions during your exchange, your contact person at the host university and your coordinator / the International Office here at Utrecht University will be your first point of contact. Do not hesitate to contact one of them if you encounter any problems.

Degree students

Are you a new degree student and are you intending on travelling to Utrecht for the start of your studies this upcoming fall semester? Please see here for more information on quarantine after your arrival and the importance to find legal housing.

Dutch students

Are you a Dutch UU student? Please see here for more information on travelling abroad for your exchange semester.

Internships

Are you looking for information on internships? Please see here for information on internships at UU and abroad.