Most of our partner universities send the transcripts directly to us. When we receive your transcript we will send you an email to come and pick it up (for UCU and UCR students: your transcript will be sent to your international officer). You need to arrange the transfer of your grades and credits with the Board of Examiners (= Examencommissie) of the degree programme yourself.
At Utrecht University, there are no general rules for converting study credits and marks you gained abroad. This authority lies with the Board of Examiners of each individual study programme. This means that each Board of Examiners may apply its own system of conversion.
One of the challenges of student exchange programmes is the “translation” of credits and marks obtained abroad to those of the home university. Most other European universities use the EC credit system, which makes it easier to transfer your credits. Normally, 30 EC credits are awarded per semester. More information on the EC credit system.
To get your credits recognised so they can count towards your degree in the Netherlands, you may need to provide additional information besides the transcript of grades. Your Board of Examiners may, for instance, require an overview of the number of hours you spent on a particular subject, as well as the study materials used. In certain cases, you can also be requested to provide an explanation of how a course taken abroad was assessed. This will be of particular relevance when studying in countries with a different grading system - where the highest grade is a 1, for example, or where letter grades are used instead of numbers. The summary of each partner university on our website also contains information about the credit and grading system at that university.